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Proposal Development Specialist
2 months ago
About the Position
Meet Safe Fleet, a leading manufacturer of fleet safety solutions. Our company is dedicated to creating a safer environment for drivers and passengers alike.
We are seeking a highly skilled Proposal Development Specialist to join our team. As a key member of our business development team, you will be responsible for capturing RFP/RFI opportunities and composing timely, compliant, and persuasive proposals.
Key Responsibilities
- Review all in-bound Requests for Proposals (RFP) and Requests for Information (RFI), providing a detailed summary to management for review and opportunity vetting.
- Responsible for all aspects of proposal response, including technical, presentation, physical/electronic composition, and on-time submission.
- Obtain high-level or deeper knowledge of all aspects of solution, including technical capabilities, project implementation process, and long-term sales and technical support capabilities.
- Engage Subject Matter Experts (SME) and distribute relevant portions for input/review when necessary, including Product Management, Sales, Legal, Finance, and Executive teams.
- Conduct and drive internal meetings so all related stakeholders are aware of potential commitments and Scope of Project for major opportunities.
- Prepare sales quotes for complex, multi-year projects.
- Serve as the main point of contact throughout the Request for Proposal (RFP) and Request for Information (RFI), evaluation phase.
- Track and generate a quarterly report of industry trends and ongoing solution shortfalls when compared to competitors.
- Maintain an electronic knowledge base of Request for Proposal (RFP) and Request for Information (RFI requirement responses, templates, and images.
- Create and maintain bid spec documents for the sales team to provide to clients prior to Request for Proposal (RFP) release.
- Serve as the Contract Administrator for various Cooperative Purchasing Programs
- Maintain processes/requirements for cooperative contract compliance.
- Escalate any non-standard or currently non-compliant cooperative contract terms to the relevant internal personnel for resolution.
- Participate in cooperative contract negotiations with corporate counsel to provide relevant background and context.
- Initiate and process cooperative contract amendments, including updates to catalogs/pricing.
- Provide info and train Sales Personnel/PMO on relevant cooperative contract requirements and utilization.
- Completion of various forms and documentation for executive signature, i.e., Sole Source Letters, Conflict of Interest, Affidavits.
Requirements
- Ability to deliver high quality documentation paying attention to detail.
- Ability to quickly grasp complex technical concepts and make them easily understandable in text and pictures.
- Proficiency in MS Office (Word/Excel/PowerPoint, Visio etc.) and Adobe or Nuance PDF creator.
- Experience with Salesforce CRM is preferred.
- Strong organizational skills, with attention to detail.
- Strong communication, writing, and leadership skills.
- Strong critical thinking and analytical skills.
- Ability to work in a fast-paced environment with a specified time schedule.
- 2+ years law enforcement industry experience preferred.
