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Administrative Officer

2 months ago

Calgary, Alberta, Canada PHOTO STUDIO CALGARY INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Officer to join our team at Photo Studio Calgary Inc. As an Administrative Officer, you will play a vital role in ensuring the smooth operation of our office and supporting our team members in their daily tasks.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team members, including answering phone calls, responding to emails, and maintaining accurate records.
  • Office Management: Oversee the day-to-day operations of our office, including managing supplies, maintaining equipment, and ensuring a clean and organized workspace.
  • Communication: Serve as a liaison between our team and external stakeholders, including clients, vendors, and government agencies.
  • Project Coordination: Assist in the planning and coordination of projects, including scheduling meetings, preparing materials, and ensuring timely completion.
  • Financial Management: Assist in the preparation of financial reports, including budgeting, forecasting, and expense tracking.
  • Human Resources: Provide support with recruitment, onboarding, and employee relations, including maintaining accurate personnel records and ensuring compliance with company policies.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role.
  • Skills: Proficiency in MS Excel, MS Office, MS Outlook, MS PowerPoint, and MS Word.
  • Language: English.
What We Offer
  • Free Parking: Free parking available for employees.
  • Parking: Parking available for employees.
  • Support for Persons with Disabilities: Offers mentorship, coaching, and/or networking opportunities for persons with disabilities.
  • Support for Newcomers and Refugees: Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster.
  • Support for Youths: Offers on-the-job training tailored to youth.
  • Support for Veterans: Provides awareness training to employees to create a welcoming work environment for Veterans.
  • Support for Indigenous People: Offers mentorship, coaching, and/or networking opportunities for Indigenous workers.
  • Support for Mature Workers: Applies hiring policies that discourage age discrimination.
  • Support for Visible Minorities: Applies hiring policies that discourage discrimination against members of visible minorities.