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Office Administrative Assistant

2 months ago

Mississauga, Ontario, Canada GTA development Services Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at GTA Development Services Inc. As an Office Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team members, including answering phone calls, responding to emails, and preparing correspondence.
  • Event Planning: Arrange and coordinate seminars, conferences, and other events, including planning and controlling budgets and expenditures.
  • Policy Development: Establish and implement policies and procedures to ensure efficient office operations.
  • Training and Development: Train and develop other workers to ensure they have the necessary skills and knowledge to perform their duties.
  • Record Keeping: Record and prepare minutes of meetings, seminars, and conferences, and maintain accurate records of office activities.
  • Office Management: Oversee the development of communication strategies, prepare reports, and respond to employee questions and complaints.
  • Supply Management: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Reception Duties: Greet people, direct them to contacts or service areas, and set up and maintain manual and computerized information filing systems.
  • Correspondence: Type and proofread correspondence, forms, and other documents.
  • Project Coordination: Assign, coordinate, and review projects and programs.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: Fluency in English.
  • Work Environment: Fast-paced environment, work under pressure, attention to detail, and repetitive tasks.
  • Personal Suitability: Ability to multitask, excellent oral and written communication skills, flexibility, organized, team player, accurate, client focus, and reliability.
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.