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Orthopaedic Program Coordinator

2 months ago

Montreal, Quebec, Canada Canadian Orthopaedic Association Full time
Job Summary

We are seeking a highly organized and detail-oriented Coordinator to support our educational programs and administrative initiatives. The ideal candidate will have a strong background in event coordination, project management, and executive administration.

Key Responsibilities
  • Coordinate educational program and event support, including logistics, communications, and evaluation.
  • Support the Operations Manager with event planning, including food and beverage planning, show services, floor plans, audio visual, and presentation management system.
  • Assist with development of marketing materials and provide on-site event support.
  • Coordinate session evaluation forms and post-event reporting.
  • Participate in post-event feedback discussions and event follow-up communications.
  • Support Virtual Education Production, including scheduling and setting up Zoom meetings, large meetings, and webinars.
  • Coordinate communications with faculty, speakers, and affiliate stakeholders.
  • Participate in pre-production testing and assist with development of marketing materials.
  • Coordinate session evaluation forms and post-event reporting.
  • Participate in post-event feedback discussions and event follow-up communications.
  • Support Communications Manager with Podcast logistics and administration.
  • Provide administrative support, including updating web pages and event calendars, completing administrative tasks, and providing virtual and on-site event support.
  • Answer the main phone line and respond to email inquiries.
  • Short, basic English to French translations for communications.
Requirements
  • Bachelor's degree or professional equivalent in business administration, event management, or social sciences.
  • A minimum of 2 years of experience in event coordination, project management, executive administration, or customer service.
  • Strong communicator in all mediums, with superior interpersonal and oral/written communications skills.
  • Superior organizational and project management skills, with the ability to function constructively in a changing environment.
  • Ability to manage a high volume of details and communications, meet fixed deadlines, initiate, and follow-up actions.
  • Adaptable to flexible work schedules, including some weekend work, evening meetings, and travel.
  • Comfort with variable job priorities.
  • Proficient in the use of PC and Microsoft Office Suite Products, including Word, Excel, PowerPoint, Access, Outlook, and WordPress.
  • Experience and proficiency with scheduling and production of Zoom meetings and webinars.
  • Strong team player committed to delivering the best results, leveraging cross-functional expertise and innovation.
  • Sense of ownership and enthusiasm to accomplish organizational objectives and Mission.
About the Canadian Orthopaedic Association

The Canadian Orthopaedic Association is a not-for-profit professional association representing the interests of orthopaedic surgeons in Canada. We are committed to maintaining the highest standards of orthopaedic care for Canadian patients, by providing our surgeon members with continuing medical education, subspecialty support, knowledge sharing, advocacy platforms, fellowship programs, leadership opportunities, and collaboration with other health-care associations.