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Administrative Assistant

2 months ago

Markham, Ontario, Canada Affinity Mortgage Solutions Inc. Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Affinity Mortgage Solutions Inc. as a Legal Support professional.

Key Responsibilities
  • Scheduling and Coordination

Coordinate and schedule appointments, meetings, and events to ensure seamless execution.

Office Administration

Establish and maintain office procedures and routines to optimize productivity and efficiency.

Document Management

Review, proofread, and edit documents and correspondence to ensure accuracy and compliance with legal standards.

Correspondence and Communication

Compose, type, and proofread correspondence, forms, and other documents to maintain professional standards.

Contract Management

Manage contracts, agreements, and other legal documents to ensure compliance and accuracy.

Customer Service

Provide exceptional customer service by greeting visitors, directing them to relevant contacts or service areas, and responding to inquiries.

Policies and Procedures

Develop, implement, and maintain policies and procedures to ensure consistency and efficiency.

Communication and Liaison

Act as a liaison between senior management, colleagues, and external parties to facilitate communication and collaboration.

Record Keeping and Reporting

Maintain accurate records, prepare minutes of meetings, and compile data and statistics as required.

Operational Planning

Contribute to the planning and organization of daily operations to ensure smooth execution.

Requirements
  • Education

College or CEGEP diploma.

Experience

At least 1 month to less than 7 months of experience in a similar role.

Language

Fluency in English.

Work Hours

40 hours per week.