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Equipment Asset Management Administrator
3 months ago
Position: Asset (Tools/Equipment) Administrator
Company: Scott Builders Inc.
Overview:
Scott Builders Inc. is seeking a proactive and detail-oriented Asset Administrator to provide comprehensive administrative support within the department.
About Us:
Established in 1971, Scott Builders Inc. is a prominent provider of construction services, recognized for our commitment to excellence and our collaborative work environment. We prioritize the growth and development of our employees, offering numerous opportunities for advancement.
Key Responsibilities:
The successful candidate will work closely with the Asset team and Operations in a dynamic environment, responsible for:
- Generating and issuing purchase orders as required.
- Verifying the accuracy of invoices.
- Matching purchase orders with invoices, coding, and entering them into the system.
- Monitoring invoices on job costing spreadsheets.
- Administering monthly accounting functions, including accounts payable, expense reports, and equipment coding.
- Maintaining equipment records in the asset tracking system.
- Reviewing monthly asset reports and addressing inventory discrepancies.
- Updating asset rate sheets and project-specific rates.
- Managing the company vehicle spreadsheet, including tracking maintenance and repairs.
- Reviewing GPS monitoring data and providing driving reports.
- Overseeing the administration of company vehicle assignments.
- Monitoring inventory levels of safety supplies and equipment.
- Tracking safety equipment for inspections or recertification.
- Supporting the Asset Team in process management and customer communication.
- Building and maintaining positive relationships with team members, vendors, and operations.
- Gaining proficiency in company software to train and support the department.
- Performing additional administrative tasks as needed.
- Contributing to a safe work environment by adhering to company policies and safety regulations.
Qualifications:
- Post-secondary education in administration or a related field is preferred.
- A minimum of 2 years of experience in an administrative role, ideally within a warehouse or parts department.
- Familiarity with the commercial construction industry is advantageous.
- Experience in accounting administration, including accounts payable and invoicing.
- Ability to manage multiple projects and collaborate with various teams.
- Strong proficiency in Office 365 and financial software.
- Exceptional organizational skills and time management abilities.
- Effective communication skills, both written and verbal.
- Capability to adapt quickly to changes and resolve issues as they arise.
- Strong interpersonal skills and a commitment to customer service.
- Ability to work effectively in a team-oriented environment.
- Commitment to safety practices.
- Eligibility to work in Canada without sponsorship.
Compensation:
Scott Builders Inc. offers a competitive salary, comprehensive benefits, and opportunities for professional growth.
