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Financial Awards Coordinator

1 month ago

Nanaimo, British Columbia, Canada Vancouver Island University Full time
Job Summary

The Financial Awards Specialist plays a critical role in ensuring the accurate disbursement of Vancouver Island University (VIU) awards, scholarships, and bursaries. This position requires a high level of attention to detail, excellent communication skills, and the ability to work independently to meet multiple deadlines.

Key Responsibilities
  • Oversee all tasks related to internal VIU Scholarships, Awards, and Bursaries (SABs), including emergency requests.
  • Track, review, communicate, and distribute approved awards within VIU, ensuring that all award criteria parameters are accurate and up-to-date.
  • Manage the online award profile application to ensure that all award criteria parameters are accurate, updated, and assigned in the background for selection purposes.
  • Receive and apply funds to student records for the Financial Aid and Awards department and other areas across the campus.
  • Collaborate with the Advancement & Alumni Office to ensure the timely and accurate disbursement of awards.
Requirements
  • Two-year postsecondary diploma related to business or accounting, or equivalent, from an appropriately accredited institution.
  • Five years of recent related experience, including experience in a postsecondary environment.
  • Experience in overseeing and reconciling emergency and access funds.
  • Senior level MS Office skills, including excel formulas and data-sorting, and ability to perform high volume document merges.
  • Excellent written and verbal communication skills, with the ability to deal with a wide variety of people with tact, diplomacy, and patience.
Preferred Qualifications
  • Knowledge of VIU policies, procedures, systems, and processes.
  • Previous experience working in a financial aid environment posting a high volume of awards.
What We Offer

Vancouver Island University is pleased to offer eligible employees a comprehensive benefit plan, ample paid holiday time, professional development opportunities, and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development.