Corporate Law Clerk

3 weeks ago

Oakville, Ontario, Canada Fengate Asset Management Full time
About the Role

Fengate Asset Management is seeking a highly skilled Corporate Law Clerk to join our team in Oakville. As a Corporate Law Clerk, you will work closely with our team of lawyers and senior corporate law clerks to provide support on a broad range of corporate, commercial, and legal matters.

Key Responsibilities

Corporate Support

  • Perform all aspects of entity formation, registration, and organization in Ontario, including corporations, general partnerships, and limited partnerships.
  • Prepare and file documents to dissolve corporations, cancel limited partnerships, partnerships, extra-provincial registrations, and business name registrations.
  • Prepare documents to amalgamate corporations.
  • Prepare documents to issue, transfer, and redeem shares.
  • Prepare documents to change directors and officers of corporations and limited liability companies and attend to the filing of the appropriate notices of change.
  • Prepare annual resolutions and proceedings.
  • Prepare and file federal and Ontario annual returns.
  • Attend to Ontario business name, partnership, and limited partnership registration renewals.
  • Liaise with agents for service in various provinces with respect to processing registrations, annual returns, renewals, and cancellations of extra-provincially registered corporations, limited partnerships, and partnerships.
  • Prepare and file Delaware annual franchise tax reports for Delaware subsidiaries.
  • Prepare and file U.S. annual reports for other U.S. jurisdictions.
  • Maintain and monitor all compliance due dates in corporate database Athennian.
  • Create new company records and maintain corporate information in Athennian.
  • Extract information and attend to filing notices using OnCorp and Ontario Business Registry.
  • Conduct due diligence and minute book reviews, prepare reports outlining issues and deficiencies, and draft required documents to correct all deficiencies.
  • Respond to inquiries from internal and external parties respecting corporate information of Fengate subsidiaries.
  • Attend to various KYC requests by providing requested minute book documents, certified copies of documents, certified IDs, and any other documentation required.
  • Prepare certificates of incumbency.
  • Research corporate law matters, as required.
  • Monitor and maintain litigation tracker.
  • Other duties as required by the senior law clerks and lawyers.

Administrative Support

  • General administrative duties, including but not limited to, drafting correspondence, filing, photocopying, processing of various invoices from outside counsel and various third-party providers, and monitoring the legal department mail.
  • Monitoring corporate law clerks' email and re-directing emails if needed.

Ontario Securities Commission (OSC) and National Registration Database (NRD) Filings

  • Submit applications, notices, and other registration information to the securities regulatory authorities through OSC and NRD.
Requirements

Key Qualifications

  • Paralegal or law clerk diploma (or equivalent education or work experience).
  • ILCO membership in good standing with the Institute of Law Clerks of Ontario would be an asset.
  • 5+ years of experience in corporate law in a law firm or in-house.

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