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Executive Director's Administrative Assistant
2 months ago
Position Overview
Job Title: Executive Director's Administrative Assistant
Classification: Administrative Support 5
Salary: Competitive bi-weekly compensation
The Government of Alberta is dedicated to fostering a diverse and inclusive public service that mirrors the community we serve, ensuring we effectively meet the needs of all Albertans.
Seniors, Community and Social Services is committed to providing essential support for seniors, families, and communities, facilitating access to disability services, financial assistance, and various social programs.
Are you eager to play a vital role in overseeing the daily administrative functions within a dynamic and fast-paced division? The Corporate Finance Division is seeking an individual to fill the role of Executive Director's Administrative Assistant for Financial Reporting & Operations.
The successful candidate will thrive in a high-energy environment, adeptly managing multiple priorities while demonstrating flexibility to meet the demands of the role. Responsibilities will include providing comprehensive support to executives, coordinating meetings, managing approval processes for various requests, and executing other senior administrative tasks for the division.
This position entails central coordination of all administrative matters within the branch, necessitating a strong understanding of the ministry to facilitate effective information flow. Success in this role will heavily rely on your ability to cultivate collaborative environments and engage stakeholders in a professional manner.
Additionally, having a keen awareness of current issues affecting the ministry and understanding their implications on operations is crucial. Your agility will enable you to excel in a fast-paced setting with shifting priorities.
QualificationsRequired:
• High school diploma and three years of relevant experience, including:
• Proficiency in Microsoft 365, Adobe Acrobat, SharePoint, and virtual meeting platforms (e.g., MS Teams, Zoom);
• Expertise in calendar management and meeting coordination;
• Strong written and verbal communication skills;
• Familiarity with legislation and departmental/government financial and administrative policies;
• Experience in expenditure management and ensuring financial accountability.
Equivalency:
Directly related experience or education may be considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.
Assets:
• A diploma or experience in a finance-related field.
• Relevant experience in office or branch administration.
• Experience in supporting executive management.
A cover letter is required with your application and may be utilized to evaluate your written communication skills as part of the screening process. In your cover letter, please provide information that clearly demonstrates how your qualifications align with the advertised requirements for this position.
Hours of work: 36.25 hours per week, Monday to Friday.
Final candidates will be required to undergo a security screening.
Applicants are encouraged to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
