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Office Coordinator

3 months ago

Mission, British Columbia, Canada Gorilla Moving Company inc Full time
Position Overview

The Executive Administrative Specialist plays a crucial role in ensuring the smooth operation of our office at Gorilla Moving Company Inc. This position requires a blend of organizational skills, communication abilities, and a proactive approach to support our team effectively.

Key Responsibilities
  • Policy Implementation: Develop and enforce office policies and procedures to enhance efficiency.
  • Appointment Management: Schedule and confirm meetings, ensuring all parties are informed.
  • Communication: Handle telephone inquiries and relay messages promptly.
  • Information Management: Maintain both manual and digital filing systems for easy access to information.
  • Data Entry: Accurately input data into our systems to support operational needs.
  • Customer Service: Provide exceptional service to clients and address their inquiries or concerns.
  • Financial Administration: Assist with basic bookkeeping tasks, including preparing invoices and managing payments.
  • Travel Coordination: Organize travel arrangements and itineraries for staff as needed.
  • Inventory Management: Order and maintain office supplies to ensure operational continuity.
  • Staff Supervision: Oversee office staff and volunteers, fostering a collaborative environment.
Qualifications
  • Education: Completion of post-secondary education (College/CEGEP).
  • Experience: Previous experience in an administrative role is an asset; however, training will be provided.
  • Work Schedule: This is a permanent position requiring 30 hours of work per week.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent verbal and written communication skills.
  • Highly organized and detail-oriented.
  • Quick learner with efficient interpersonal skills.
  • Able to work independently and under pressure.
Work Environment

The role demands a dynamic individual who can thrive in a fast-paced environment while maintaining a positive attitude and contributing to the overall success of Gorilla Moving Company Inc.