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Business Operations Assistant

2 months ago

Hamilton, Ontario, Canada HomeLife Professionals Realty Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HomeLife Professionals Realty Inc. as a key member of our administrative staff.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business operations.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Develop and establish office procedures and routines to maintain efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure smooth operations.
  • Communication: Respond to employee inquiries and complaints in a professional and timely manner.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked office.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Customer Service: Greet clients and direct them to the appropriate contacts or service areas.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Computer Skills: Proficient in MS Excel, MS Outlook, MS PowerPoint, MS Word, and MS Office.
  • Language: Fluent in English.
  • Work Conditions: Ability to work in a fast-paced environment with tight deadlines and attention to detail.
  • Personal Suitability: Ability to multitask, organized, and reliable.