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Material Resources and Office Space Coordinator

3 months ago

Montreal, Quebec, Canada TOTEM RECRUITER Full time

Job Title: Coordinator for Material Resources and Office Space Rentals

TOTEM RECRUITER is seeking a dedicated Coordinator for Material Resources and Office Space Rentals to join a forward-thinking organization in the technology sector. This role involves managing requests from staff and corporate clients concerning office logistics and resource allocation. The coordinator will collaborate closely with the front desk staff to ensure smooth operations.

Key Responsibilities

  • Addressing inquiries related to office space leasing, including meetings with prospective sub-lessees and coordinating their move-in and move-out processes.
  • Overseeing the complete sub-leasing cycle and managing renewal notifications.
  • Preparing invoices for sub-lessees for any billable services rendered.
  • Responding to sub-lessee requests, including furniture relocation, installations, and minor maintenance tasks.
  • Coordinating the booking and rental of conference rooms.
  • Facilitating internal meetings within the organization.
  • Serving as the primary liaison for the building management and security teams.
  • Acquiring materials and IT resources for the organization.
  • Ensuring the upkeep and operational efficiency of equipment.
  • Managing access controls, keys, and the organization’s mobile assets.
  • Handling incoming mail and packages.
  • Filling in for the receptionist during absences.
Qualifications and Skills
  • A minimum of 5 years of experience in a comparable position.
  • Fluency in both French and English.
  • Strong proficiency in Microsoft Office applications, particularly Word and Excel.
Interpersonal Skills
  • Exceptional customer service abilities.
  • Self-sufficiency and problem-solving skills.
  • Strong interpersonal skills, with a focus on teamwork and collaboration.

We appreciate your interest in this opportunity. To apply, please submit your CV through the designated platform. Only candidates who meet the specified qualifications will be contacted. We wish you success in your job search.

Note: Male pronouns are used for simplicity in this text. For further information, please refer to the official website.