Administrative Assistant

3 weeks ago

Toronto, Ontario, Canada University of Toronto Full time
About the Role

We are seeking a highly organized and detail-oriented EA and Academic Administrator to join our team at the University of Toronto. As a key member of the administrative team, you will provide advanced administrative services in a fast-paced academic environment.

Key Responsibilities
  • Coordinate faculty recruitment, reviews, tenure, and promotion processes
  • Maintain graduate appointments for the department
  • Manage appointments, reviews, and contracts of faculty in limited-term or part-time streams
  • Assist with sessional hiring and provide administrative support to committees as required
  • Develop and maintain a complex filing system and prepare background material to support the Chair's activities
Requirements
  • Advanced College Diploma (3 years) and/or acceptable combination of equivalent experience
  • Minimum five years recent and related senior administrative/executive assistance experience in a busy academic or professional work environment
  • Experience providing senior level administrative support, including administering a busy calendar and preparing and monitoring cyclical schedules
  • Experience with recruitment, including tracking applications and drafting employment letters
  • Experience working with committees, taking minutes, and preparing written documents from minutes and/or notes
  • Experience providing academic support with academic searches, tenure reviews, promotions, leaves, and three-year reviews
  • Experience liaising with senior administrators and/or faculty members, responding to and handling administrative matters of complex and sensitive nature
Assets
  • Bachelor's degree preferred
  • Knowledge of the University of Toronto policies and the Academic Administrative Procedures Manual is desirable
What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual with a passion for academic administration, we encourage you to apply for this exciting opportunity.

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