Operations Coordinator Lead

5 hours ago

Saskatoon, Saskatchewan, Canada University of Saskatchewan Full time
Job Title: Lead Operations Coordinator, Facilities

About the Role:

The University of Saskatchewan is seeking a highly motivated and experienced Lead Operations Coordinator to join our Facilities team. As a key member of our operations team, you will be responsible for overseeing a team of Operations Coordinators, ensuring effective performance, and providing daily support.

Key Responsibilities:

  • Supervise and support a team of Operations Coordinators to ensure effective performance and daily support.
  • Collaborate with Operations Coordinators and other related units to coordinate and streamline facilities operations.
  • Participate actively in project execution, provide guidance to team members, and ensure project milestones and deadlines are met.
  • Provide timely updates to the Manager of Business Operations and Innovation on project updates, status, milestones, and deadlines.
  • Monitor project progress and address any issues or delays promptly to keep projects on track.
  • Investigate and understand how individuals and units in and related to Facilities work and interact, share information, and complete tasks as part of overall workflow processes.
  • Contribute to continuous improvement by investigating and understanding existing work processes, identifying opportunities for improvements in operational processes, assisting with recommendations, and leading the operationalization of changes.
  • Lead the creation, assembly, and maintenance of process and training documentation, including business process and procedure documents.
  • Provide Facilities staff with training and information regarding workflow processes and the use of the work management system.
  • Understand ongoing and available Facilities work to support the efficient distribution of resources and coordination of Facilities staff, contractors, and related units.
  • Monitor the work management system from a quality assurance perspective to ensure work orders are created properly, that workflows are followed correctly, and that work is executed efficiently with consideration for priority, capacity, and timeliness.
  • Support Facilities leadership in the development, coordination, and execution of various business operational and administrative activities.
  • Lead the design, reporting, and monitoring of key performance indicators (KPIs), financial information related to Facilities work, and other data as needed.
  • Foster a workplace environment that encourages accountability, innovative solutions, collaboration, and a learning environment to develop efficient, effective, and responsive workflow processes.
  • Maintain awareness and compliance with all safety practices and procedures.

Requirements:

  • Relevant post-secondary education, preferably in a business, engineering, or related field.
  • Three to five years of experience in a complex and dynamic multi-purpose facility or industrial operation setting.
  • Completion of a valid Red-Seal Journeyperson's certificate as recognized by the Saskatchewan Department of Labour would be considered an asset.
  • Experience in supervising teams, proven experience in operations coordination, excellent organizational and administrative abilities, and strong organization skills with a focus on providing support for project tracking and meeting deadlines.
  • Ability to proactively identify, provide guidance, and resolve project issues.
  • Experience working with forecasts, budgets, financial reporting, and familiarity with work management software and asset management would be considered an assets.
  • Familiarity and experience in a trade, construction, or manufacturing environment is considered an asset.

What We Offer:

The University of Saskatchewan offers a dynamic and supportive work environment, competitive compensation and benefits package, and opportunities for professional growth and development.

How to Apply:

Please submit your application, including your resume and cover letter, to [insert contact information].

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