Administrative Coordinator – Family Support Services
1 month ago
We are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, manage calendars, and coordinate meetings for the Director and other clinical leaders.
Key Responsibilities- Provide administrative support to the Family Support Services team, ensuring confidentiality and professionalism in all interactions.
- Manage calendars and schedules for the Director and other clinical leaders, coordinating meetings and ensuring timely communication.
- Organize meetings for counseling and family engagement, setting up virtual meetings, meeting rooms, and video conference equipment.
- Respond to incoming telephone and email requests for Counseling and Family Engagement, directing inquiries to appropriate individuals.
- Support data and information-collection processes for Counseling and Family Engagement teams.
- Support the creation and maintenance of schedules, including clinical, on-call, and vacation schedules.
- Support Family Support Services team communication and information management, developing efficient information-sharing processes using available tools and applications.
- Support the development and documentation of Family Support Services administrative and operating processes, applying a continuous-improvement mindset.
- Collaborate with other administrative roles to support the needs of Family Engagement processes and time-limited projects.
- Support the management of mailing lists and communication direct to families.
- Maintain an organized electronic filing system for the Counselling and Family Engagement programs.
- Order inventory supplies as needed.
- Submit Finance information/reports as needed.
- Collaborate with the administration team to provide backup and cross-coverage as needed.
- A level of education, training, and experience equivalent to a Diploma in Project Management, Administration, or Bachelor's degree in Health, Education, Communication, or a related discipline.
- Three to five years' experience or an equivalent combination of education, training, and experience.
- Excellent verbal and written communication skills.
- Commitment to excellent customer service and family-centered care in a fast-paced, diverse, and emotionally sensitive environment.
- Ability to communicate with internal and external partners in a manner that promotes positive and respectful relationships.
- Ability to handle sensitive and confidential information, exercising high-level judgment, tact, and discretion in both internal and external interactions.
- Strong administration support skills, including business correspondence.
- Well-versed in MS Office (Outlook, Word, Excel, Teams, etc.).
- Familiarity with creating and editing online team workspace sites, such as Confluence, Sharepoint, etc.
- Detail-oriented and maintains a high level of organization.
- Adept at handling multiple priorities while maintaining attention to detail.
- Calm, professional, pleasant demeanor, particularly in the face of distractions, shifting priorities, and stressful situations.
- Demonstrated ability to work independently, as well as a collaborative member of an interdisciplinary team.
- Experience in similar environments (healthcare, non-profit) is an asset.
- Valid driver's license and clear driving record will be an asset.
Canuck Place Children's Hospice is committed to providing a welcoming and inclusive workplace. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development.
We are an equal opportunities employer and welcome applications from diverse candidates. If you are passionate about making a difference in the lives of children and families, we encourage you to apply.
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Administrative Coordinator
3 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, calendar management, and meeting organization for the Counselling and Family Engagement teams.Key ResponsibilitiesProvide administrative support to...
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Administrative Coordinator
3 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, calendar management, and meeting organization for the Counselling and Family Engagement teams.Key ResponsibilitiesProvide administrative support to...
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Administrative Coordinator
1 month ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, calendar management, and meeting organization for the Counselling and Family Engagement teams.Key ResponsibilitiesProvide administrative support to...
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Administrative Coordinator
2 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, calendar management, and meeting organization for the Counselling and Family Engagement teams.Key ResponsibilitiesProvide administrative support to...
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Administrative Coordinator
2 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, calendar management, and meeting organization for the Counselling and Family Engagement teams.Key ResponsibilitiesProvide administrative support to...
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Administrative Coordinator
4 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, calendar management, and meeting organization for the Counselling and Family Engagement teams.Key ResponsibilitiesProvide administrative support to...
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Administrative Coordinator
4 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, calendar management, and meeting organization for the Counselling and Family Engagement teams.Key ResponsibilitiesProvide administrative support to...
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Administrative Coordinator
1 week ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, calendar management, and meeting organization for the Counselling and Family Engagement teams.Key ResponsibilitiesProvide administrative support to...
-
Administrative Coordinator
1 month ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, calendar management, and meeting organization for the Counselling and Family Engagement teams.Key ResponsibilitiesProvide administrative support to...
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Administrative Coordinator
2 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, calendar management, and meeting organization for the Counselling and Family Engagement teams.Key ResponsibilitiesProvide administrative support to...
-
Administrative Coordinator
3 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryUnder the direction of the Director, Family Support Services, the Administrative Coordinator provides administrative support to the Counselling and Family Engagement teams. This includes calendar management, scheduling, meeting organization, and information management. The successful candidate will also support the development and documentation of...
-
Administrative Coordinator
3 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryUnder the direction of the Director, Family Support Services, the Administrative Coordinator provides administrative support to the Counselling and Family Engagement teams. This includes calendar management, scheduling, meeting organization, and information management. The successful candidate will also support the development and documentation of...
-
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryUnder the direction of the Director, Family Support Services, the Administrative Coordinator provides administrative support to the Counselling and Family Engagement teams. This includes calendar management, scheduling, meeting organization, and information management. The successful candidate will also support the development and documentation of...
-
Administrative Coordinator
2 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryUnder the direction of the Director, Family Support Services, the Administrative Coordinator provides administrative support to the Counselling and Family Engagement teams. This includes calendar management, scheduling, meeting organization, and information management. The successful candidate will also support the development and documentation of...
-
Administrative Coordinator
2 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryUnder the direction of the Director, Family Support Services, the Administrative Coordinator provides administrative support to the Counselling and Family Engagement teams. This includes calendar management, scheduling, meeting organization, and information management. The successful candidate will also support the development and documentation of...
-
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support to the Director, Family Support Services, and other clinical leaders, ensuring that administrative matters are organized and dealt with in a...
-
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support to the Director, Family Support Services, and other clinical leaders, ensuring that administrative matters are organized and dealt with in a...
-
Administrative Coordinator
3 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, manage calendars, and coordinate meetings for the Director and clinical leaders. This is a hybrid role, requiring 3 days/week on-site at the...
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Administrative Coordinator
3 weeks ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryWe are seeking an experienced Administrative Coordinator to support the Family Support Services team at Canuck Place Children's Hospice. The successful candidate will provide administrative support, manage calendars, and coordinate meetings for the Director and clinical leaders. This is a hybrid role, requiring 3 days/week on-site at the...
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Administrative Coordinator
5 days ago
Abbotsford, British Columbia, Canada Canuck Place Children's Hospice Full timeJob SummaryThe Administrative Coordinator supports a variety of administrative functions for the Counselling and Family Engagement teams, including calendar support, scheduling, meeting organization, and information management. This role requires a high degree of professionalism, compassion, and ability to act as a positive ambassador for the department and...
