Administrative Coordinator

4 weeks ago

Hamilton, Ontario, Canada EXCELCOM EXPRESS Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at EXCELCOM EXPRESS. As an Administrative Assistant, you will play a key role in supporting the daily operations of our office.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Direct and control daily operations, ensuring seamless execution of tasks
  • Motivate staff to achieve their best performance
  • Plan and control budget and expenditures, ensuring efficient use of resources
  • Plan and organize daily operations, prioritizing tasks and deadlines
  • Supervise other workers, providing guidance and support as needed
  • Determine and establish office procedures and routines, ensuring consistency and efficiency
  • Schedule and confirm appointments, ensuring timely and effective communication
  • Answer telephone and relay telephone calls and messages, providing excellent customer service
  • Answer electronic enquiries, responding promptly and professionally
  • Order office supplies and maintain inventory, ensuring adequate stock levels
  • Greet people and direct them to contacts or service areas, providing a warm and welcoming experience
  • Set up and maintain manual and computerized information filing systems, ensuring accurate and up-to-date records
  • Type and proofread correspondence, forms, and other documents, ensuring error-free and professional output
  • Provide customer service, responding to inquiries and resolving issues in a timely and professional manner
Computer and Technology Knowledge:
  • Google Docs
  • MS Office
Experience:
  • 7 months to less than 1 year
Support for Persons with Disabilities:
  • Provides physical accessibility accommodations, ensuring equal access for all
Support for Youths:
  • Offers on-the-job training tailored to youth, providing a supportive and inclusive environment
Support for Indigenous People:
  • Provides cultural competency training and awareness training to all employees, creating a welcoming work environment
Support for Mature Workers:
  • Applies hiring policies that discourage age discrimination, ensuring a fair and inclusive workplace

Language: English

Hours of Work: 35 hours per week

Duration: Permanent

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