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Real Estate Administrative Coordinator

2 months ago

Burnaby, British Columbia, Canada BC Housing Full time

Job Summary

BC Housing is seeking an experienced Administrative Coordinator to support our Real Estate and Conveyancing team. The successful candidate will have a strong background in real estate administration, with a focus on property management and conveyancing.

Key Responsibilities

  • Provide administrative support to the Real Estate and Conveyancing team, including drafting and reviewing legal documents, contracts, and procurement services.
  • Assist with the due diligence process, including reviewing and preparing service agreement summaries for transfer or termination upon sale.
  • Support the review and preparation of Crown Land application processes and Indigenous consultation, BC Land Title Administration, and associated processes.
  • Retrieve and analyze data, including titles, legal plans, charges, provisos, and notations, assessment data searches, environmental registry, archaeological searches, and company and society searches.
  • Develop and maintain business tools, templates, and processes to support real estate administration functions.
  • Provide excellent mathematical aptitude, analytical, research, and problem-solving skills, and attention to detail.
  • Communicate effectively with team members, stakeholders, and external partners to ensure seamless project delivery.

Requirements

  • Post-secondary diploma or certificate in Business or Program administration or, Real Estate.
  • Completion of a certificate in Legal/Paralegal Administrative Assistant or other relevant discipline.
  • Considerable progressive experience in high-volume office administration, conveyancing, legal/notary office or real estate office in a computerized environment.
  • Sound experience in drafting and reviewing legal documents, contracts, and procurement services.
  • Or an equivalent combination of education, training, and experience acceptable to the employer.

Preferred Qualifications

  • Considerable knowledge and understanding of practices and processes associated with real estate administration.
  • Considerable knowledge and in-depth understanding of contract law, legal agreements, legal instruments, property conveyancing, and registration processes specific to real estate.
  • Considerable experience with the due diligence process and the review and preparation of service agreement summaries for transfer or termination upon sale.
  • Sound knowledge of Crown Land application processes and Indigenous consultation, BC Land Title Administration, and associated processes.
  • Sound knowledge of data retrieval, including titles, legal plans, charges, provisos, and notations, assessment data searches, environmental registry, archaeological searches, and company and society searches.
  • Sound knowledge of Torrens system, SharePoint, Microsoft Office Suite, and enterprise applications such as JDE, Oracle.
  • Some knowledge of accounting principles and processes.
  • Considerable skills and understanding of business tools, templates, and processes to support real estate administration functions.
  • Excellent mathematical aptitude, analytical, research, and problem-solving skills, and attention to detail.
  • Excellent verbal and written communication and interpersonal skills to function effectively as part of a team.
  • Ability to exercise tact, diplomacy, and good judgment when dealing with a broad range of audiences in a fast-paced, deadline-oriented environment.
  • Demonstrated ability to take initiative and work under the direction of several people.
  • Ability to respond to shifting priorities without compromising quality.