Chief Administrative Officer

2 weeks ago

Victoria, British Columbia, Canada Abacus Service Corporation Full time
Job Description:

**Job Summary:**

We are seeking a highly skilled and experienced Chief Administrative Officer to provide strategic support to the Trust Council and the Executive Committee in discharging its responsibilities.

Key Responsibilities:

  • Establishes terms of reference, orients trustees on roles and responsibilities, organizes ongoing educational sessions on governance, land use planning and topical issues.
  • Interprets and advises on legislation, provides expertise, advice and recommendations on governance and strategic directions/matters, and counsels individual trustees on potentially controversial issues and how to avoid or manage these situations.
  • Organizes and attends quarterly Trust Council meetings, monthly and ad hoc Executive Committee meetings and standing committee meetings such as the Financial Planning Committee.
  • Oversees the preparation of the agenda, background information and guest speakers, provides expertise during the meeting, presents issues for consideration or decision (i.e. analysis and recommendations for policy issues, business cases for major expenditures) and directs follow up actions.
  • Oversees operational support to the 13 LTC's ensuring the provision of local planning and regulating resources, expertise and services.
  • Oversees operational support to the Islands Trust Fund Board ensuring the provision of policy, ecosystem protection, fund management, property management and public relations resources, expertise and services.
  • Establishes and advises on a strategic planning framework and facilitates a strategic plan review every four years.
  • Informs and guides the Executive Committee and Trust Council on resourcing levels (budget, staff and timelines) to carry out objectives given competing priorities.
  • Provides quarterly reports on progress, status and issues.
  • Guides the Islands Trust's liaison with political and executive level representatives from related agencies.
  • Supervises the preparation of speaking points/background information, briefs/coaches Executive Committee or council representatives and attends meetings, explains and advocates for Island Trust initiatives/issues, and requests ministerial approvals related to financial requisitions, intergovernmental agreements and land use regulations.
  • Negotiates interagency protocol agreements (i.e. Industry Canada, regional districts and Bowen Island Municipal Council), and directs the maintenance and updating of these agreements.
  • Encourages proactive outreach and relationship building opportunities and facilitates resolution of significant or high profile interagency issues.
  • Manages Islands Trust lawsuits (i.e. negligence), liaising between trustees and legal team, providing direction to lawyers, assisting with case preparation, and acting as an expert witness.

Corporate Accountabilities:

  • Translates the Executive Committee and Trust Fund Board's strategic direction into an operational framework and oversees the formulation and implementation of legislation, policy and programs to meet strategic goals.
  • Leads the management team in determining the resources necessary (staff, budget and equipment) to meet strategic goals, building business cases, determining appropriate organizational structure, allocating and managing fiscal and human resources including hiring, training and managing employee performance.
  • Accepts responsibility for any powers which may be delegated by the Head of the Public Service Agency under the Public Service Act.
  • Leads the management team in establishing annual work plans, determining employee roles and responsibilities, identifying work targets, strategies and performance measures.
  • Provides oversight to the prioritization, implementation and delivery of targets based on strategic goals.
  • Provides leadership to a staff complement of approximately 50 employees located in three offices, promoting a positive work environment with high performing and engaged employees and sponsoring initiatives such as employee engagement surveys, island site visits and supervisory training.

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