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    3 weeks ago


    Mississauga, Ontario, Canada SIDHU ADMINISTRATIVE SERVICES INC.] Full time

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Administrative Coordinator

2 months ago


Mississauga, Ontario, Canada RPM REHAB & PAIN MANAGEMENT INC. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at RPM REHAB & PAIN MANAGEMENT INC.

Job Summary:

The successful candidate will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and other events. They will also be responsible for supervising other workers, training them, and recording minutes of meetings and seminars.

Key Responsibilities:
  • Event Coordination: Arrange and coordinate seminars, conferences, and other events, ensuring smooth execution and timely completion.
  • Supervision and Training: Supervise and train other workers, providing guidance and support to ensure they meet their responsibilities.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences, ensuring accuracy and completeness.
  • Office Procedures: Determine and establish office procedures and routines, ensuring efficiency and effectiveness.
  • Scheduling and Communication: Schedule and confirm appointments, answer telephone calls and messages, and respond to electronic enquiries.
  • Data Compilation: Compile data, statistics, and other information, ensuring accuracy and timeliness.
  • Inventory Management: Order office supplies and maintain inventory, ensuring adequate stock levels.
  • Customer Service: Greet people, direct them to contacts or service areas, and provide general assistance.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring accuracy and accessibility.
  • Correspondence: Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
Requirements:
  • Education: College/CEGEP diploma or equivalent.
  • Experience: 1 to less than 7 months of experience in an administrative role.
  • Skills: Ability to multitask, flexibility, organization, teamwork, accuracy, client focus, and reliability.
Work Environment:

The successful candidate will work in a fast-paced environment, under pressure, with tight deadlines, and repetitive tasks. They must be able to work accurately and efficiently, with attention to detail.

Support for Diversity and Inclusion:

RPM REHAB & PAIN MANAGEMENT INC. is committed to diversity and inclusion. We apply accessible and inclusive recruitment policies that accommodate persons with disabilities, provide diversity and cross-cultural trainings, and create a welcoming work environment for newcomers, refugees, youth, veterans, Indigenous people, and visible minorities.