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Accounts Payable and Payroll Specialist

2 months ago

Winnipeg, Manitoba, Canada Assembly of Manitoba Chiefs Full time

Accounts Payable and Payroll Specialist

Finance Department

Full-Time Permanent Position

POSITION OVERVIEW:

The Accounts Payable and Payroll Specialist plays a crucial role in delivering financial, administrative, and clerical support to ensure the smooth and precise operation of financial and administrative tasks.

Reporting to the Finance Controller, the incumbent will manage a variety of responsibilities, executing tasks in a timely, effective, and efficient manner. This encompasses payroll processing for both salaried and hourly employees, handling vendor invoices and related payments, performing account reconciliations, and preparing various financial reports.

Key Responsibilities

Payroll Management:

  • Ensure all components of the payroll cycle are executed accurately and promptly in accordance with company policies.
  • Monitor, process, and reconcile payments related to timecards, benefit invoices, remittances, pay advances, and mandatory deductions.
  • Verify proper approval for all payroll-related forms.
  • Conduct regular analysis and reconciliation of accounts, including payroll vendor payables and related general ledger accounts.
  • Ensure timely reconciliation and remittance for monetary benefits and tax documentation.
  • Maintain an organized filing system for all payroll-related documents.

Accounts Payable Management:

  • Review, assess, and process invoices, travel requisitions, and general expenses promptly to prevent duplicate payments.
  • Ensure accurate approval, sorting, coding, and matching of invoices with receipts and purchase orders.
  • Perform data entry for financial documents, including invoices and adjustments.
  • Follow up on outstanding payments and advances.
  • Maintain an organized filing system for vendor-related documents.

General Duties:

  • Engage with staff and respond to inquiries in a professional manner.
  • Adhere to organizational policies and procedures.
  • Safeguard the organization’s information by maintaining confidentiality.
  • Assist in the annual audit preparation as required.
  • Perform additional related duties as assigned.

QUALIFICATIONS:

  • Completion of a recognized accounting program or equivalent experience.
  • Familiarity with payroll best practices and knowledge of relevant regulations.
  • Proficient in MS Office applications and accounting software.
  • Strong written and verbal communication skills.
  • Excellent analytical and problem-solving abilities.
  • Strong interpersonal skills suitable for a diverse work environment.
  • Ability to work independently with minimal supervision.
  • Flexibility to work varied hours and travel as needed.
  • Must possess a satisfactory Criminal Record Check and Child Abuse Checks.

We appreciate all applications; however, only those selected for further consideration will be contacted. Preference will be given to First Nations individuals.

For more information, please visit our website.