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Human Resources and Project Administration Assistant

2 months ago

Bedford, Quebec, Canada igility Health Association Nova Scotia Full time

Position Title: Project and HR Administrative Coordinator

This is a full-time role with an 18-month duration, potentially extendable.

Our organization, igility / Health Association Nova Scotia, is a well-established not-for-profit entity dedicated to delivering outstanding human resource shared services and innovative technical solutions. With over six decades of experience, we are recognized as a leading employer in Nova Scotia and Atlantic Canada, committed to fostering a diverse and inclusive workplace.

Role Overview:

  • Coordinating schedules and appointments
  • Performing data entry tasks
  • Documenting meeting notes
  • Organizing and maintaining files and spreadsheets
  • Providing necessary materials for projects
  • Compiling and preparing data
  • Generating and distributing reports
  • Addressing inquiries from stakeholders
  • Conducting filing, reference checks, and other HR-related responsibilities

Required Qualifications:

  • Completion of a post-secondary diploma in administration or a related business field
  • A minimum of 3-5 years of relevant administrative experience

Essential Skills and Attributes:

  • Exceptional organizational and time management abilities, capable of prioritizing tasks effectively
  • Proficient in MS Office, particularly with advanced Excel skills
  • Ability to handle sensitive information with diplomacy and discretion
  • Skilled in taking and transcribing meeting minutes
  • Strong communication skills, adaptable to various audiences and formats, including formal report writing
  • Expertise in formatting, proofreading, and evaluating detailed information
  • Meticulous attention to detail and accuracy
  • Professional demeanor with a positive, accountable, and respectful work attitude

What We Provide:
We offer a competitive compensation package, a comprehensive benefits program, and a highly regarded defined benefit pension plan.

Application Information:
We invite qualified candidates to submit their resumes and cover letters through our designated application process. We are an organization that values diversity and encourages individuals from all backgrounds to apply.

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.