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HR Operations Specialist

3 months ago


Mississauga, Ontario, Canada HF Sinclair Full time

Overview

HF Sinclair is seeking a dedicated full-time Human Resources Coordinator to join our dynamic team. Reporting directly to the Senior Manager of HR, Canada, this role encompasses a diverse range of responsibilities related to payroll management, employee relations, benefits administration, HR information systems, training, and various administrative functions. The HR Coordinator will play a pivotal role in payroll analytics and reporting, addressing employee inquiries regarding payroll, and supporting the corporate office with bi-weekly payroll processes and daily HR operations.

Key Responsibilities

  • Serve as the primary point of contact for employees, delivering exceptional customer service to ensure timely and accurate resolution of inquiries.
  • Facilitate the administration of SAP data entry and payroll for hourly, salaried, and field sales personnel, including special compensation adjustments for a multi-province payroll.
  • Generate stewardship reports and conduct analyses on payroll and time quotas, ensuring compliance with relevant policies, regulations, and laws.
  • Assist in managing the timekeeping system (CATS in SAP), including tracking Banked Stats, Earned Days Off (EDO), and vacation quotas.
  • Provide support to on-site time administrators.
  • Collaborate with management to provide analytical insights related to payroll expense distribution, ensuring accurate General Ledger expense reporting and reconciliation.
  • Assist with payroll accounting tasks, including GL account reconciliations and accrual analysis.
  • Support financial management at all levels, including participation in special projects related to payroll and time reporting.
  • Ensure timely processing of Records of Employment (ROE) for leaves, terminations, and retirements.
  • Input employee data into HRIS and payroll systems as required.
  • Prepare routine and non-routine correspondence, reports, studies, forms, and documents.
  • Compile and summarize data for management reports.
  • Address routine to moderately complex inquiries from union and non-union employees regarding payroll, benefits eligibility, compensation, and company policies.
  • Maintain the department calendar, manage supplies, and complete necessary forms and entries.
  • Oversee the administration of the Canadian Employee Centre SharePoint site.

Qualifications

  • A minimum of 3-5 years of relevant experience, preferably in a unionized manufacturing setting.
  • Proficiency in SAP and CATS (Cross Applications Time Sheets).

Education

  • A university degree in business administration, accounting, or a related field, or an equivalent combination of education and experience.

Required Skills

  • Proficient in SAP Payroll systems, including CATS.
  • Ability to handle advanced and complex payroll assignments effectively.
  • Advanced skills in Microsoft Excel, including formulas, v-lookups, pivot tables, and other functions.
  • Strong problem-solving abilities, with a keen analytical mindset and attention to detail.
  • Excellent organizational and time management skills.
  • Effective written and verbal communication skills.
  • Competence in performing intermediate mathematical calculations.
  • Familiarity with human resource management principles and administrative procedures.

Work Environment

  • Office-based role with occasional travel required.
  • Frequent interaction with Corporate HR and local HR and Financial Management.

Physical Requirements

The role may require standing, walking, sitting, and performing various physical tasks, including lifting and carrying up to 20 lbs. A valid driver's license and proof of insurance are necessary for operating company vehicles.