Payroll Specialist

7 days ago

Vancouver, British Columbia, Canada PHSA Full time

Job Summary

We are seeking a highly skilled Payroll Specialist to join our team at PHSA. As a Payroll Specialist, you will be responsible for performing a variety of payroll duties, including electronic data transfer, calculating and preparing off-cycle cheques, and maintaining operating reconciliations.

Key Responsibilities

  • Perform electronic data transfer of time administration system timesheets to Peoplesoft, responding to inquiries related to payroll policies and making corrections as required.
  • Calculate and prepare off-cycle cheques for adjustments such as vacation, terminations, retirements, and leaves of absence, as per departmental procedures.
  • Maintain payroll data, including direct deposit information, voluntary deductions, personal information, and statutory deductions, verifying data for accuracy and ensuring leaves, vacation, and banked time entitlements are accurate.
  • Prepare separation certificates for Employment Insurance, complete earnings inquiry reports, and respond to inquiries by telephone from the Employment Insurance Commission.
  • Review time records for accuracy in coding and completeness, advising departments of coding errors and making adjustments as required.
  • Provide information to staff and external agencies regarding contract provisions on payroll matters, making corrections and adjustments as required.
  • Review and verify accuracy of exception reports, comparing and balancing various reports and running payroll queries from the HCM system to ensure accuracy.
  • Calculate Garnishee and Court Order payments based on regulatory requirements, informing employees of deduction amounts and timing of deductions.
  • Review payroll remittance reports and advise Accounts Payable of the timing and amounts owing to various agencies.
  • Assist with benefit administration, completing documentation and reconciling benefit deductions and benefit statements to ensure accuracy.
  • Prepare and create various reports, including Statistics Canada Report and Year-to-date Balancing Report, compiling information from year-to-date totals, Labour Analysis Reports, and Payroll Journals.
  • Prepare and analyze statutory, mandatory, and voluntary deduction reconciliations, providing for payroll, vendor, and/or general ledger adjustments, including related documentation.
  • Ensure that assigned employee payroll information is securely maintained, recorded, and filed in an accurate and timely manner.
  • Attend and participate in departmental meetings to provide input into items such as changes to policies, procedures, and processes.

Requirements

  • Grade 12, successful completion of a recognized payroll course, and three years' recent, related experience, or an equivalent combination of education, training, and experience.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to organize work.
  • Ability to operate related equipment.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act.
  • Knowledge of social, economic, political, and historical realities impacting Indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

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