Administrative Coordinator for Executives

4 weeks ago

Montreal, Quebec, Canada IFRS Foundation Full time

Position: Executive Coordinator

Location: Hybrid work model

Role Overview: The Executive Coordinator will deliver exceptional administrative and executive assistance to the technical and operational teams within the IFRS Foundation.

Key Responsibilities:

  • Comprehensive calendar management: Oversee scheduling across various time zones, including organizing meeting spaces and coordinating dial-in information.
  • Travel management: Handle intricate travel arrangements for both national and international trips, which includes:
    • Arranging transportation and accommodations in accordance with the Foundation's travel guidelines.
    • Securing necessary visas and travel documentation.
    • Creating detailed itineraries.
  • Expense management: Process reimbursements and reconcile credit card statements.
  • Meeting coordination: Schedule and organize meetings and events with multiple participants, both internal and external, ensuring effective communication and availability.
  • Office support: Assist in maintaining office operations and provide coverage as necessary.
  • Mentorship: Offer guidance and support to junior team members.
  • Administrative tasks: Perform general administrative duties as required, such as managing correspondence and organizing events.
  • Project involvement: Participate in ad hoc projects as assigned.

Qualifications:

  • Bilingual proficiency: Must be fluent in both French and English, with strong written and verbal communication skills.
  • Experience: Proven track record of supporting senior executives in a global context, managing complex travel and meeting logistics.
  • Organizational skills: Exceptional attention to detail and strong administrative capabilities.
  • Collaborative mindset: Ability to work effectively with diverse teams and engage with stakeholders at all levels.
  • Cultural awareness: Experience in a global environment, demonstrating respect for different cultures.
  • Problem-solving abilities: High level of autonomy and resourcefulness.
  • Professional integrity: Capable of handling sensitive information with discretion.
  • Technical proficiency: Competence in MS Office Suite (Outlook, Word, Excel, PowerPoint).

Application Process:

Interested candidates should submit a comprehensive CV/résumé, including the position title in the subject line, along with a cover letter outlining how they meet the role's requirements.

Note: Due to the volume of applications, individual feedback will not be provided. If you do not receive a response within a specified timeframe, please consider your application unsuccessful.

  • Executive Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Position: Executive Administrative CoordinatorLocation: RemoteStatus: PermanentCompensation: $60K-68K/year, comprehensive benefits packageWork Schedule: 35 hours per week, hybrid modelWe are seeking a dedicated individual for a pivotal role as an Executive Administrative Coordinator to assist the Director and teams in their everyday operations. This position...

  • Executive Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada CB Canada Full time

    CB Canada is a prominent player in the management consulting sector, seeking a skilled executive assistant to enhance their operations.This role offers a blend of remote and in-office work arrangements.Key Responsibilities:Integrate administrative expertise with project oversight and communication duties.Assist consultants by managing project-related...

  • Executive Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Company OverviewAt TOTEM RECRUITER, we are proud to represent a dynamic and expanding Quebec-based organization seeking a dedicated Executive Assistant. This pivotal role supports the CEO in managing a variety of tasks that are essential for the smooth operation of the executive office.Key ResponsibilitiesThe Executive Assistant will be entrusted with the...

  • Executive Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada TOTEM RECRUITER Full time

    Our client, a dynamic and expanding organization in Quebec, is in search of an Executive Assistant. As a vital support to the CEO, your role will encompass the management of appointments, travel arrangements, meetings, and events, all aligned with the CEO's priorities.Key ResponsibilitiesOversee the CEO's calendar and appointments, assess priorities, and...

  • Executive Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Position: Bilingual Executive AssistantCompany: TOTEM recruteur de talentLocation: Not specifiedEmployment Type: PermanentCompensation: Competitive salary and benefitsKey Responsibilities:Support the general manager with administrative functions related to operations and strategic development.Manage document preparation, including formatting reports,...

  • Executive Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Position Title: Bilingual Executive AssistantCompany: TOTEM recruteur de talentLocation: Not specifiedEmployment Type: PermanentCompensation: Competitive salary and benefitsKey Responsibilities:Provide comprehensive administrative support to the general manager in operational and developmental tasks.Manage document preparation including formatting, reports,...

  • Executive Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada CB Canada Full time

    CB Canada is a prominent management consulting firm seeking a dedicated executive administrative professional to enhance their operations.This role will encompass a blend of remote and in-office responsibilities.Key Responsibilities:Utilize administrative expertise alongside project management and communication duties.Assist consultants by overseeing project...

  • Executive Coordinator

    7 days ago

    Montreal, Quebec, Canada Construction PCL Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Coordinator to join our team at Construction PCL Inc. as an Executive Assistant.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to senior-level managers and district executives, including developing and maintaining well-organized filing systems,...

  • Executive Coordinator

    6 days ago

    Montreal, Quebec, Canada Construction PCL Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Coordinator to join our team at Construction PCL Inc. as an Executive Assistant.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to senior-level managers and district executives, including developing and maintaining well-organized filing systems,...

  • Executive Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada CB Canada Full time

    Company Overview:CB Canada is a prominent global management consulting firm seeking a dedicated executive assistant to enhance our operations.Position Overview:This role offers a blend of remote and in-office work, providing flexibility while maintaining productivity.Key Responsibilities:Utilize administrative expertise alongside project management and...

  • Executive Administrative Coordinator

    4 weeks ago

    Montreal, Quebec, Canada TOTEM recruteur de talent Full time

    Position Title: Bilingual Executive AssistantCompany: TOTEM recruteur de talentLocation: Not specifiedEmployment Type: PermanentCompensation: Competitive salary and benefitsKey Responsibilities:Provide comprehensive administrative support to the general manager in operational and developmental tasks.Manage document preparation including formatting, reports,...

  • Executive Coordinator

    2 days ago

    Montreal, Quebec, Canada Construction PCL Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Coordinator to join our team at Construction PCL Inc. as an Executive Assistant.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to senior-level managers and district executives, including developing and maintaining well-organized filing systems,...

  • Executive Coordinator

    2 days ago

    Montreal, Quebec, Canada Construction PCL Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Coordinator to join our team at Construction PCL Inc. as an Executive Assistant.Key ResponsibilitiesAdministrative Support: Provide high-level administrative support to senior-level managers and district executives, including developing and maintaining well-organized filing systems,...

  • Executive Administrative Coordinator – Permanent Position

    4 weeks ago

    Montreal, Quebec, Canada A&K Designs, Inc Full time

    Become a Key Player as an Executive Administrative Coordinator at A&K Designs, IncAre you eager to be part of a dynamic and people-focused organization? Do you excel in collaborative environments and possess strong administrative skills? A&K Designs, Inc is inviting you to embrace new opportunities as an Executive Administrative Coordinator supporting the...

  • Executive Administrator

    2 weeks ago

    Montreal, Quebec, Canada IFRS Foundation Full time

    About the RoleWe are seeking an experienced Executive Administrator to provide high-level administrative support to the IFRS Foundation's standard-setting teams.Key ResponsibilitiesProvide administrative support to the standard-setting teams, including managing complex travel arrangements, meeting schedules, and correspondence.Manage the diaries of team...

  • Executive Coordinator

    7 days ago

    Montreal, Quebec, Canada National Bank Full time

    About the RoleWe are seeking a highly organized and detail-oriented Executive Coordinator to join our team at National Bank. As an Executive Coordinator, you will play a critical role in supporting the day-to-day operations of our team, ensuring seamless execution of tasks and projects.Key ResponsibilitiesPlan and coordinate internal and external meetings,...

  • Administrative Executive

    4 weeks ago

    Montreal, Quebec, Canada Groupe Marcelle Inc. Full time

    Position Overview:As an Administrative Executive, you will play a pivotal role in supporting the leadership team at Groupe Marcelle Inc., a prominent player in the cosmetics sector.Company Background:Groupe Marcelle Inc. is renowned for its commitment to quality and innovation in the beauty industry, developing a diverse range of skincare and makeup...

  • Administrative Coordinator

    7 days ago

    Montreal, Quebec, Canada CASINO DE MONTRÉAL Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Casino de Montréal. As an Administrative Coordinator, you will provide administrative support to our operations team, ensuring the smooth execution of daily tasks and projects.Key ResponsibilitiesManage the centralized email box for the management...

  • Administrative Coordinator

    6 days ago

    Montreal, Quebec, Canada CASINO DE MONTRÉAL Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Casino de Montréal. As an Administrative Coordinator, you will provide administrative support to our operations team, ensuring the smooth execution of daily tasks and projects.Key ResponsibilitiesManage the centralized email box for the management...

  • Administrative Coordinator

    2 days ago

    Montreal, Quebec, Canada CASINO DE MONTRÉAL Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Casino de Montréal. As an Administrative Coordinator, you will provide administrative support to our operations team, ensuring the smooth execution of daily tasks and projects.Key ResponsibilitiesManage the centralized email box for the management...