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Finance Operations Manager

3 months ago

Golden Horseshoe, Canada Canadian Race Relations Foundation Full time

JOB DESCRIPTION | Finance Operations Manager

The Canadian Race Relations Foundation (CRRF) is dedicated to promoting justice and equality across Canada. Established in 1996, the CRRF's mission is to foster the development, sharing, and application of knowledge and expertise aimed at eradicating racism and all forms of racial discrimination within Canadian society.

The Finance Operations Manager is crucial in overseeing and managing the financial functions of the organization. This role assists the Director of Finance in strategic financial planning, budget formulation, and reporting, ensuring adherence to applicable regulations and internal policies. A significant component of this position involves providing expert leadership and guidance in procurement and contracting processes. The Finance Operations Manager will act as a key resource for staff, offering specialized knowledge and strategic insights into contracting practices. This role contributes to informed financial decision-making and aids in optimizing procurement activities, thereby enhancing the overall financial efficiency and effectiveness of the organization.

Position Overview

Job Title: Finance Operations Manager
Job Classification: Non-Unionized
Employment Status: Full-time contract
Hours: 35 hours per week
Salary: Competitive annual salary.

CRRF provides a comprehensive benefits package, which includes:

  • Three weeks of vacation
  • Two Personal Floating Days
  • Sick leave
  • 4% of annual income towards retirement savings plan
  • Life, disability, medical, and dental insurance
Responsibilities:
  • Financial Strategy:
    • Support the execution of financial strategies and plans
    • Prepare financial reports, budgets, and statements
  • Budget Oversight:
    • Assist in crafting the annual budget
    • Monitor budget performance and suggest adjustments as necessary
    • Ensure alignment of budgets with the organization's strategic goals.
  • Financial Operations and Compliance:
    • Assist in daily financial operations, including accounts payable and receivable.
    • Manage payroll operations, ensuring accurate and timely processing of salaries, deductions, and tax compliance
    • Maintain the general ledger and ensure the accuracy and timeliness of financial transactions
    • Review reconciliations of bank accounts and credit card statements for accuracy
    • Assist in preparing mandatory financial reports
    • Analyze accounting data and generate financial reports or statements
    • Support the preparation of annual audit documentation and reports
    • Ensure compliance with financial regulations and accounting standards
  • Information Systems Coordination:
    • Manage information technology projects within the Finance Department
  • External Relations:
    • Engage with banks and investment managers to ensure smooth administration of accounts;
    • Act as a liaison with external technical experts for IT support;
    • Serve as the main contact for property maintenance issues
  • Strategic Financial Planning:
    • Collaborate with senior management on strategic financial initiatives
    • Participate in developing and executing financial strategies to meet organizational objectives
  • Procurement and Contract Management:
    • Work closely with the Director of Finance to oversee financial distributions and grant-related payments
    • Ensure timely processing of financial transactions and grant payments
    • Provide procurement policy guidance to departmental leaders, offering recommendations on procurement matters
    • Collaborate in drafting, reviewing, and monitoring contracts for regulatory compliance
    • Maintain detailed records of financial, procurement, and contract activities
    • Identify opportunities for process improvements and contribute to policy development
  • Additional Duties:
    • Perform other job-related responsibilities as assigned
    • Promote a culture of collaboration, innovation, and continuous improvement within the team
Qualifications:
  • A degree or diploma in Accounting, Finance, Business Administration, or a related field.
  • Minimum of 3 years of experience as a Certified Public Accountant (CPA) in Canada.
  • Preferred 5+ years of experience in accounting and finance, ideally within the non-profit sector.
  • Hands-on experience with various accounting software (e.g., Sage 50)
  • Experience with Public Sector Accounting Standards (PSAS) is an asset
  • Proficiency in Microsoft Office Suite and other digital tools.
  • Strong communication skills and excellent organizational abilities
  • Ability to work independently and collaboratively within a team
  • Capacity to thrive in a fast-paced environment and manage multiple deadlines.
  • Commitment to fostering diversity and contributing to an inclusive workplace.