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Administrative Assistant

2 months ago

Brampton, Ontario, Canada Peel Financial Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Financial Secretary to join our team at Peel Financial Inc. As a key member of our finance department, you will play a crucial role in ensuring the smooth operation of our daily financial activities.

Key Responsibilities
  • Coordinate Financial Information: Manage the flow of financial information within the team, ensuring timely and accurate communication.
  • Administrative Support: Open and distribute mail, packages, and other materials, maintaining a well-organized workspace.
  • Operational Planning: Plan and organize daily financial operations, including scheduling appointments and managing calendars.
  • Training and Development: Train and support other team members in financial procedures and best practices.
  • Procedure Development: Establish and maintain office procedures and routines, ensuring efficiency and productivity.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring seamless coordination.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner.
  • Data Compilation: Compile financial data, statistics, and other information, providing valuable insights for decision-making.
  • Document Preparation: Type and proofread correspondence, forms, and other documents, ensuring accuracy and attention to detail.
  • Financial Reporting: Prepare and submit financial statements and reports, providing timely and accurate information.
  • Inventory Management: Operate computerized inventory record-keeping and re-ordering systems, ensuring efficient stock management.Support Services
    • Newcomer and Refugee Support: Provide support and guidance to newcomers and refugees in obtaining foreign credential recognition.
    • Youth Support: Offer awareness training to employees to create a welcoming work environment for youth.
    • Indigenous Support: Provide cultural competency training and awareness training to all employees, promoting a welcoming work environment for Indigenous workers.

Work Environment: This is a permanent, full-time position with a 34-hour workweek. The primary language of work is English.