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Legal Support Specialist

3 months ago

Calgary, Alberta, Canada EO Law Full time
Position Overview

We are seeking a dedicated Legal Support Specialist to join our team at EO Law. This role is crucial in ensuring the smooth operation of our legal practice.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 35 hours per week
Educational Background

The ideal candidate will possess a background in legal studies, including:

  • College/CEGEP
  • General Legal Studies
  • Pre-law Studies
  • Legal Assistant/Paralegal Certification or equivalent experience
Preferred Languages

Knowledge of additional languages such as Yoruba, Igbo, or Hausa will be considered an asset.

Work Environment

This position will be based in a dynamic setting, including:

  • General Law Practice
  • Federal, Provincial, and Municipal Governments
Key Responsibilities

The successful candidate will be responsible for:

  • Coordinating information flow within the office
  • Managing incoming mail and electronic communications
  • Scheduling and confirming appointments
  • Training new staff members
  • Maintaining an organized filing system
  • Recording and preparing minutes for meetings and court sessions
  • Establishing office procedures and routines
  • Preparing financial statements and reports
  • Drafting correspondence and legal documents
  • Reviewing documents for compliance and accuracy
  • Conducting research related to data requirements and policies
  • Preparing meeting agendas and distributing minutes
  • Performing clerical tasks, including filing and payment records
Technical Proficiency

Familiarity with the following software is essential:

  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Adobe Acrobat Reader
  • Google Drive
Experience in Court

Experience in Federal Court settings is required.

Work Experience Areas

Candidates should have experience in:

  • Data management and reporting
  • Correspondence handling
  • Financial documentation
  • Statistical analysis
Security Requirements

Basic security clearance and a criminal record check are mandatory.

Work Conditions

This role requires the ability to thrive in a:

  • Fast-paced environment
  • High-pressure situations
  • Deadline-driven atmosphere
Personal Attributes

The ideal candidate will demonstrate:

  • Attention to detail
  • Client-focused approach
  • Dependability and reliability
  • Excellent communication skills, both oral and written
  • Strong organizational abilities
  • Team-oriented mindset
  • Multitasking capabilities
Experience Level

A minimum of 1 to 2 years of relevant experience is preferred.