Program Assistant

2 days ago

Victoria, British Columbia, Canada BC Public Service Full time
About the Team

The Governance and Intergovernmental Relations team is a dynamic and collaborative environment where everyone works together to support a strong and effective post-secondary education and training system. With a team of about 18 members, including Directors and an Executive Director, you'll be joining a supportive and respectful atmosphere where each person's contributions are truly valued.

About the Role

As an Administrative Coordinator, you'll play a key role in supporting the branch by providing a range of administrative, secretarial, and financial services. You'll help keep things running smoothly for the Executive Director and work closely with the ministry's executive offices. This is a wonderful opportunity to develop your skills, be part of a passionate team, and contribute to the success of BC's post-secondary education and skills training system.

Qualifications
  • Secondary school graduation or equivalent.
  • Minimum one (1) year of related office administrative experience. A combination of experience gained in professional workplace, volunteer, or academic settings may be considered for this requirement.

Related administrative/secretarial experience must include:

  • Experience with Microsoft Office Suite (i.e. Word, Excel, Outlook, PowerPoint) and standard technology tools such as web browsers.
  • Experience scheduling meetings and managing deliverables and deadlines.
  • Experience editing, formatting, and finalizing documentation from written or verbal instructions.
  • Experience with records management.
  • Experience processing financial materials.

Preference may be given to applicants with:

  • Experience with government financial policies and procedures.
  • Experience with editing briefing notes in accordance with government standards.
  • Experience working with CLIFF, Time and Leave, CAS ORACLE, iExpense, ARCS and ORCS.
About this Position

This position may be able to work from home a few days a week subject to an approved telework agreement. An eligibility list may be established to fill future temporary and permanent vacancies. A Criminal Record Check (CRC) will be required. Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

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