Procurement Contract Specialist

3 days ago

Toronto, Ontario, Canada CPP Investments Full time

About CPP Investments

CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability.

The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure, and fixed-income instruments.

Job Description

The Procurement Contract Specialist, part of the Technology and Operations, Source-to-Pay team, supports the end-to-end contracting lifecycle process and liaises with the Legal team as required.

Key Responsibilities:

  • Manage data quality and validate the intake form within the CLM tool to ensure the information is complete and accurate.
  • Support Contract Owners in contract creation and review by utilizing the intake forms, directives, playbooks, and other guidance provided by the Legal team.
  • Collaborate with Category Managers to ensure alignment with the category strategy and approach.
  • Work with the Legal team to ensure the regulatory and legal contractual terms are drafted appropriately based on the engagement type.
  • Liaise with third-party risk management counterparts to incorporate risk considerations into the agreement based on the due diligence outcome.
  • Support and follow up on the authorizations and approvals for contracts with CPP Investments signatories and vendors.
  • Facilitate vendor negotiation discussions and support Contract Owners in releasing contract renewals or amendments.
  • Maintain contract records and manage contract versions to ensure accuracy and ease of retrieval.
  • Proactively track pipeline for upcoming contract expiry and follow up with Contract Owners to take necessary action.
  • Handle day-to-day activities throughout the end-to-end contract lifecycle processes in collaboration with Contract Owners and in line with CPP Investments' policies and procedures.
  • Support Contract Owners to ensure adherence to the agreement terms by both parties, as required.
  • Assist Contract Owners in completing the contract closeout activities at the end of vendor engagements.
  • Perform analysis and develop reporting to help identify opportunities for improvement and efficiency and to support decision making (contract expiry analysis, variances in standard terms, cycle times, etc.).

Requirements

  • Familiarity with contract terminologies and their implications. Knowledge on professional service contracts is preferred.
  • Detail-oriented with strong analytical and problem-solving skills to scrutinize contract terms, identify potential risks, inconsistencies, and suggest solutions for issue/dispute resolution and risk mitigation.
  • Strong proficiency in written communication skills to draft contracts and verbal communications skills to support vendor negotiations.
  • Ability to prioritize tasks and support multiple engagements across various business teams with minimal oversight.
  • Proficiency in contract management software (preferably Onit) and Microsoft Office Suite.
  • University degree or diploma education, preferably in business administration or paralegal courses.
  • Minimum 3 years of work experience in contract management profile.

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