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Office Administrative Assistant

2 months ago

Mississauga, Ontario, Canada Asteco Immigration Consulting Limited Full time
About the Role

Asteco Immigration Consulting Limited is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Training and Development: Train and mentor other staff members to enhance their skills and knowledge.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Determine and establish office procedures and routines to improve efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and organized office.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations to support business travel.
  • Reception: Greet visitors, direct them to contacts or service areas, and provide general information about our company.
  • Document Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient document management.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 to less than 7 months of experience in an administrative role.
Working Conditions
  • Work Language: English.
  • Hours: 32 hours per week.