Documentation Specialist/Office Administrator

2 weeks ago

Toronto, Ontario, Canada BGC Engineering Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Documentation Specialist/Office Administrator to join our team at BGC Engineering Inc. This role will be responsible for supporting various administrative functions, with a focus on document formatting and proofreading of technical reports.

Key Responsibilities
  • Document Preparation
    • Format documents according to company templates in an accurate and timely manner
    • Proofread and quality check each document for content and accuracy
    • Check completed work for spelling, grammar, punctuation, and light copy editing
    • Work with Adobe Acrobat in compiling and finalizing documents
    • Provide service to employees needing assistance with documentation
    • Troubleshoot and resolve issues related to document activities
    • Assist document authors on Microsoft Office suite
    • Liaise with team-mates and general staff to ensure deadlines are met and client goals are achieved
  • Administrative
    • Support front desk duties such as coordinating visitors and vendors, domestic and international shipping and receiving, and supporting with staff queries
    • Collaborate with the Office Administrator on office functions such as:
      • Maintaining office organization, various office equipment and supplies inventory
      • Organizing catering for office functions and meetings
      • Coordinating travel and accommodation logistics for staff
      • Maintaining office tidiness and general upkeep of kitchen area, visitor workstations, and common areas
      • Preparing and coordinating for the onboarding of new staff
      • Assisting with planning office and company social events
      • Liaising with building management and local vendors for repairs, maintenance, and security-related tasks
    Requirements
    • 3-5 years of relevant work experience
    • Advanced skills in MS Office including Word (including styles), Share Point, Excel, PowerPoint, and Outlook
    • Proficient with Adobe Acrobat
    • Experienced and proficient in applying existing standards and styles to new documents with a high attention to detail
    • Ability to pivot with changing priorities to meet deadlines
    • Reliable, punctual, and good problem-solving skills
    • Excellent interpersonal skills with internal and external stakeholders
    • Ability to collaborate with team members while also working independently
    • Strong written and verbal communication skills
    • Commitment to promoting office and team culture and values
    • French fluency is an asset
    Company Benefits
    • Our One Team culture supporting health, wellness, safety, and diversity
    • Comprehensive benefits package
    • Maternity/Paternity leave top-ups
    • Professional development and mentoring opportunities
    • Flat management structure
    • Flexible workplace with office and home arrangements
    • Social and wellness activities
    • Casual and professional work environment

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