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Office Support Specialist

2 months ago

Maple Ridge, British Columbia, Canada Elite Exterior Designs Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Elite Exterior Designs Ltd. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring that all necessary details are communicated to relevant parties.
  • Communication and Reception: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Office Administration: Maintain accurate and up-to-date records, files, and databases, ensuring that all information is secure and easily accessible.
  • Supply Management: Order office supplies and materials, and maintain inventory levels to ensure that our office is well-stocked and equipped.
  • Technology and Systems: Set up and maintain manual and computerized information filing systems, and ensure that all technology and software are up-to-date and functioning properly.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Excellent communication and organizational skills, with the ability to work independently and as part of a team.
  • Computer and Technology Skills: Proficient in MS Excel, MS Word, and MS Office.
  • Personal Qualities: Flexibility, organized, and client-focused.
Working Conditions
  • Work Term: Permanent.
  • Work Language: English.
  • Hours: 40 hours per week.