Proposal Specialist

7 days ago

Calgary, Alberta, Canada Graham Full time

About Graham

Graham is a leading construction solutions partner that services the infrastructure, industrial, project finance, and water sectors. We deliver long-term value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world.

About the Role

We are seeking a top-tier Proposal Specialist to join our Services division and build innovative projects in the oil and gas, petrochemical, renewable energy, power, mining, forestry, underground, heavy construction, maintenance, turnarounds, and sustaining capital sectors.

Key Responsibilities

  • Implement the proposal process as defined in the GMS and ensure all prepared proposal and qualification submissions are high quality, compliant with solicitation requirements, and communicate Graham's capabilities and value of service.
  • Analyze solicitation documents to identify deliverables, establish and update a compliance matrix, create a detailed proposal schedule with milestones, and ensure timely completion of tasks while communicating responsibilities to the team.
  • Organize and lead internal proposal meetings, communicating responsibilities, proposal schedule and milestones, win strategies and themes, key messages and differentiators.
  • Develop compelling and compliant responses to proposal questions and requirements.
  • Collaborate with internal stakeholders to ensure accurate and value-added responses.
  • Craft solutions that are thorough, practical, and consistent with proposal and business objectives.
  • Check and edit narratives for understanding, grammar, and readability as one voice, ensuring consistency on use of format and terms.
  • Proactively maintain proposal content library including project information and resumes.
  • Support Business Development Team with industry research, competitive analysis and overall pipeline management.
  • Support Business Development Team in the development of external collateral, including coordination with the Communications Team.
  • Client Communications: regularly download and distribute client RFP documents/communications; attend client meetings as required for the proposal process; submit pre-bid clarification questions, manage post-bid clarification process with an understanding of the technical and commercial requests and responses.

Requirements

  • Completion of a diploma or university bachelor program.
  • Completion of or working towards Association of Proposal Management Professionals (APMP) Certification (3 levels) considered an asset.
  • 5-7 years of proposal management experience.
  • Comprehensive knowledge of larger or complex proposal submissions is an asset.
  • Experience with narrative development, proofreading, editing, and formatting.
  • Experience in a deadline-driven work environment leading to prioritizing work.
  • Proficiency with Adobe Suite, MS Office Suite, SharePoint, and Proposal Automation Software.
  • Strong communication and advanced writing skills with the ability to understand technical construction language.

Working Conditions

  • This role is primarily office-based, though some travel may be required.

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