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Legal Support Specialist

3 months ago

Calgary, Alberta, Canada EO Law Full time
Position Overview

We are seeking a dedicated Legal Support Specialist to join our team at EO Law. This role is essential in ensuring the smooth operation of our legal services and supporting our attorneys in various tasks.

Key Responsibilities
  • Information Management: Facilitate the flow of information within the office.
  • Mail Handling: Open and distribute both regular and electronic incoming correspondence.
  • Appointment Scheduling: Organize and confirm meetings and appointments.
  • Staff Training: Provide training to new staff members.
  • Filing System Maintenance: Keep the filing system organized and up to date.
  • Documentation: Record and prepare minutes for court sessions, meetings, or conferences.
  • Office Procedures: Establish and maintain office procedures and routines.
  • Financial Reporting: Prepare financial statements and reports as needed.
  • Legal Documentation: Draft and input correspondence and legal documents.
  • Proofreading: Review documents to ensure compliance with legal standards and grammatical accuracy.
  • Research: Conduct research on data requirements and administrative policies.
  • Meeting Preparation: Prepare agendas and take minutes during meetings.
  • Clerical Duties: Perform various clerical tasks, including filing and record-keeping.
Technical Proficiency

The ideal candidate should be proficient in various software applications, including:

  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Adobe Acrobat Reader
  • Google Drive
Experience Requirements

Applicants should have:

  • A minimum of 1 year of experience in a legal environment.
  • Familiarity with federal court procedures.
Personal Attributes

The successful candidate will demonstrate:

  • Attention to detail and accuracy.
  • Strong client focus and interpersonal skills.
  • Reliability and organizational skills.
  • The ability to work under pressure and manage tight deadlines.
Work Environment

This position is set in a fast-paced legal environment, requiring the ability to handle a large caseload effectively.