Administrative Assistant

1 month ago

Toronto, Ontario, Canada North York General Hospital Full time
Job Title: Administrative Assistant - Surgery Program

North York General Hospital is seeking an experienced Administrative Assistant to join our Surgery Program team. As an Administrative Assistant, you will provide specialized administrative support to the Surgical Program, utilizing your demonstrated judgment, initiative, and independence to assist in achieving program and organizational objectives.

Key Responsibilities:
  • Provide administrative support to the Surgical Program, including coordinating efforts across cross-functional teams, managing confidential information, and compiling and disseminating material/documents related to program activities.
  • Coordinate and plan meetings, including preparation and documentation of agendas, minutes, work plans, and project charters.
  • Develop reports and PowerPoint presentations as required.
  • Perform other duties as required.
Requirements:
  • Undergraduate degree preferred.
  • Secretarial courses or diploma or certificate in Office Administration.
  • Knowledge of office and management principles.
  • Ability to utilize standard office equipment and order routine supplies.
  • Knowledge of Medical terminology an asset.
  • Knowledge of Surgical terminology an asset.
  • Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio.
  • Electronic Medical Records experience preferred.
  • At least three years in a senior secretarial position with administrative experience.
  • Extensive calendar management experience.
  • Excellent organizational and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Excellent interpersonal and customer service skills.
  • Ability to work independently.
  • Accurate minute-taking skills, filing.
  • Accurate keyboarding, word processing skills - minimum 55 wpm.
  • Ability to prioritize, multi-task, and effectively manage time and balance schedule of Program Directors.
  • Resourcefulness and ability to adapt in response to Program's needs.
  • Flexible with schedule.
  • Bilingualism in French/English preferred.
What We Offer:

Working at North York General Hospital means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada's leading hospitals. This is a Full-Time Permanent Position, with 8 hours shifts, days, and On-call shifts in the Program-Management Surgical Program. We offer a highly competitive total compensation package that includes benefits, pension, and vacation.

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