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Administrative Assistant

2 months ago

Winnipeg, Manitoba, Canada Compass Canada Full time

Job Summary

Responsible for coordinating office activities and operations to secure efficiency and compliance to company policies.

Key Responsibilities:

  • Perform reception duties including answering and redirecting incoming calls in a professional manner, coordinating outbound shipments, responding to emails and other errands.
  • Communicate effectively with internal and external customers to resolve issues.
  • Work collaboratively within the team to ensure sufficient stock levels and timely delivery of shipments.
  • Prepare invoices.
  • Dispatch service related requests.
  • Processing and posting various types of invoices, credit notes, and inventory transfers.
  • Conduct daily scheduled outbound customer calls and confirm or alter standing orders, e-mail confirmations and reminders related to products and services.
  • Maintains filing daily that includes receiving cash, cheques and credit card slips from the Drivers.
  • Assists in the collection of Accounts Receivable.

Requirements:

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment with changing priorities and deadlines.
  • Flexible, proactive and efficient at all times, including when under pressure.
  • Ability to work independently on projects, from conception to completion.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with strong attention to detail.
  • Intermediate MS Word, Excel and Outlook.
  • Excellent customer service and verbal and written communication skills.
  • Very strong interpersonal skills.
  • Able to find solutions and resolve conflict.

About Compass Canada

Compass Canada is a leading provider of food and support services to various industries, including education, healthcare, and hospitality. We are committed to delivering high-quality services and creating a positive work environment for our employees.