Administrative Assistant

2 weeks ago

Toronto, Ontario, Canada SkySail Immigration Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SkySail Immigration. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and conferences, ensuring timely and efficient use of our team's time.
  • Document Management: Maintain accurate and up-to-date filing systems, both physical and digital, to ensure easy access to important documents and records.
  • Minute Taking and Reporting: Record and prepare minutes of meetings, conferences, and other important events, as well as prepare financial statements and reports as required.
  • Office Procedures and Routines: Establish and maintain efficient office procedures and routines, ensuring a productive and organized work environment.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed, ensuring seamless travel experiences for our team members.
  • Correspondence and Document Preparation: Prepare and key in correspondence, legal documents, and other important papers, ensuring accuracy and attention to detail.
  • Review and Proofreading: Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
  • Bookkeeping and Financial Tasks: Perform basic bookkeeping tasks, including financial statement preparation and other related duties.
About You

We are looking for a highly skilled and experienced Administrative Assistant who is able to work in a fast-paced environment, manage multiple tasks and priorities, and maintain a high level of accuracy and attention to detail.

Requirements
  • 7 months to less than 1 year of experience in an administrative role
  • Secondary (high) school graduation certificate
  • Excellent organizational and time management skills
  • Ability to work in a team environment and provide excellent customer service
  • Proficiency in MS Office, including Word, Excel, Outlook, and PowerPoint
  • Ability to multitask and prioritize tasks effectively
  • Excellent written and verbal communication skills
  • Ability to maintain confidentiality and handle sensitive information
What We Offer

As an Administrative Assistant at SkySail Immigration, you will have the opportunity to work in a dynamic and fast-paced environment, supporting our team in providing exceptional immigration services to our clients. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

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