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Executive Support Specialist

2 months ago

Richmond, British Columbia, Canada Ocean Gate Fishery LTD. Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at Ocean Gate Fishery LTD. As an Executive Support Specialist, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Administrative Support
    • Develop and implement administrative policies and procedures to ensure efficient operations.
    • Analyze and process incoming and outgoing correspondence, reports, and submissions.
    • Prepare and coordinate the production and submission of summary briefs and reports.
  • Meeting and Event Planning
    • Prepare agendas and make arrangements for committee, board, and other meetings.
    • Coordinate travel arrangements, itineraries, and reservations.
  • Research and Data Analysis
    • Conduct research to support business decisions.
    • Collect and analyze data to inform business strategies.
  • Communication and Liaison
    • Liaise with departmental and corporate officials, as well as other organizations and associations.
    • Develop and maintain relationships with key stakeholders.
  • Document Management
    • Prepare and proofread correspondence, forms, and other documents.
    • Administer contracts and other documents.
  • Record Keeping and Filing
    • Maintain accurate and up-to-date filing and record systems.
Requirements
  • Education
    • Bachelor's degree in a related field.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to multitask and prioritize tasks effectively.
    • Proficient in MS Office, including PowerPoint, Excel, Outlook, and Word.
Working Conditions

This is a fast-paced environment that requires a high level of organization and attention to detail.

Language

The primary language of this role is English.

Work Schedule

This is a permanent position with a work schedule of 30 to 40 hours per week.