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Coordinating Resources and Facilities Manager
2 months ago
Job Summary
TOTEM RECRUITER is seeking a skilled Coordinating Resources and Facilities Manager to join our team. As a key member of our organization, you will be responsible for coordinating the logistics of our office spaces and resources.
Key Responsibilities
- Coordinate the process of space rentals and renewals, ensuring seamless transitions for tenants.
- Manage the entire process of invoicing tenants for services, including long-distance calls, photocopies, and other miscellaneous services.
- Respond to tenant requests for moves, installations, and minor repairs.
- Coordinate all aspects of meeting room reservations, including setup, equipment, and catering.
- Ensure the logistics of internal meetings, including general assemblies, committees, and staff meetings.
- Act as the primary point of contact for the building manager and security services.
- Procure resources and materials for the organization, negotiating contracts with suppliers for furniture, equipment, and office supplies.
- Ensure the maintenance and proper functioning of equipment, including the photocopier, coffee machine, and shredder, and handle service calls.
- Manage keys, access, and the organization's cell phone inventory.
- Handle mail and packages.
- Provide coverage for the receptionist during vacations and absences.
Requirements and Competencies
- Minimum 5 years of experience in a similar role (procurement, logistics, real estate).
- Excellent proficiency in French and English.
- Proficiency in Microsoft Office, particularly Word and Excel.
Personal Qualities
- Exceptional customer service skills.
- Autonomy and resourcefulness.
- Teamwork, collaboration, and a positive attitude.
How to Apply
If you are a motivated and organized individual with a passion for logistics and facilities management, please submit your resume to us. We look forward to reviewing your application.
