Class II Clerk

4 weeks ago

Winnipeg, Canada Winnipeg School Division Full time
Job Title: Class II Clerk

We are seeking a highly organized and detail-oriented Class II Clerk to join our team at Winnipeg School Division. As a key member of our support services team, you will provide administrative assistance to our divisional staff and contribute to the smooth operation of our Education Resource Centre.

Key Responsibilities:
  • Provide clerical support to divisional staff, including preparation of reports, notices, flyers, brochures, schedules, and correspondence.
  • Maintain various databases, including Google Docs, Excel, Word, Microsoft Teams, and Microsoft Office.
  • Provide support with work processing and desktop publishing.
  • Photocopy, collate, staple, and mail/distribute materials as requested.
  • Provide support to WSD Tutoring Services.
  • Receive and distribute WSD/courier mail, Canada Post mail, deliveries, and arrange for special courier deliveries.
  • Work collaboratively with the PCERC & LSS technical support team to set up meeting rooms.
  • Coverage of PCERC switchboard as required, providing callers with routine information.
  • Experience with large-scale WSD divisional events, such as the WSD Science Fair, WSD PowWow, and Destination Imagination.
  • Maintain schedules and keep records for loaning out physical education equipment, order couriers, and follow up to ensure items are returned to PCERC.
  • Maintain PCERC office supplies, including photocopier paper and laminating supplies.
  • Calculate and extend laminating charges to various schools at the beginning of each month.
Requirements:
  • Complete secondary education.
  • Completion of formal training in applied office skills with 1-2 years of office experience and coursework/training relevant to this position.
  • Proficient in Microsoft Office Word and Excel at an intermediate level.
  • Typing speed of 40 wpm.
  • Fluency in French.
  • Experience with MAYET, Solarwinds, and knowledge of divisional software would be considered an asset.
  • Ability to prioritize a large workload and independently complete a variety of secretarial duties.
  • Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
  • Demonstrated problem-solving skills.
  • Demonstrated ability to effectively contribute to a team environment.
  • Ability to maintain a high level of confidentiality.
  • Dedication to anti-racism, equity, and diversity.
  • Proven commitment to Truth and Reconciliation.
  • Proven ability to build collaborative cultures founded on integrity and collective purpose.
How to Apply:

Click the button "Apply Online" and log into your account. First-time users will be required to create a profile to apply.

We thank all interested individuals, however only those selected for an interview will be contacted.

Employment is subject to a clear Child Abuse Registry check and Police Information Check.

Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability, and racialized people at all levels within the organization. In support of achieving a diversified workforce, preference will be given to qualified candidates self-identifying as belonging to one of the Employment Equity groups.

About Winnipeg School Division

WSD is one of Manitoba's largest employers with over 6,000 full and part-time employees in 84 locations, including 79 schools, two administrative buildings, a training centre, a buildings maintenance location, and a school bus depot. Every employee is vital in helping us achieve our purpose, vision, values, and principles of learning to support the almost 30,000 students we serve.

Joining Winnipeg School Division means getting the opportunity to work in schools in a variety of communities throughout Winnipeg that are culturally diverse and emphasize the inclusion of all students.

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