Payroll Coordinator
6 days ago
About Aecon
Aecon is a leading Canadian infrastructure development company that builds what matters for future generations to thrive. We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.
Our Values
- Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
- Integrity. We lead by example, with humility and courage.
- Accountability. We're passionate about delivering on our commitments.
- Inclusion. We provide equitable opportunities for everyone.
About the Role
The Payroll Administrator is responsible for providing accurate and timely entry of unionized craft employee timesheets, as well as coordinating hiring construction craft workers. This position will mainly work out of our office in New Westminster, BC, with occasional site visits when required.
Key Responsibilities
- Develop an understanding and familiarity with the CBA (Community Benefits Agreement) which includes wage classifications, union benefits, and scenarios for worker entitlement to allowances.
- Utilizing and acting as one of the administrators to the electronic timecard software system (HeavyJob).
- Provide training to new foremen, superintendents, and project engineers on HeavyJob, including occasional troubleshooting where necessary.
- Coordinate timecard approvals/corrections with the superintendents and foremen.
- Accurate and timely submissions of daily timecards via the BCIB contractor portal.
- Receive and validate the daily payable time report.
- Crosscheck hours, premiums, and allowances against the BCIB agreement.
- Assist with validation of biweekly payroll invoices.
- Provision of accurate details for quarterly WorkSafeBC submittals.
- Maintain tracking spreadsheets for cost reconciliation.
- Act as an advisor to the project team on the collective agreement as it relates to payroll practices and optimization of shift schedules.
- Resolve payroll and invoicing discrepancies.
- Participate in continuous improvement workshops.
- Support all internal and external audits related to payroll.
BCIB Coordinator Responsibilities
- Coordinate new employee request forms, transfers, and termination forms.
- Coordinate progressive discipline investigations with parties involved.
- Work alongside project and cost controls to generate labor/productivity reports.
- Participate in coordination meetings with operations team and BCIB.
- Work closely with the Labor Relations, Health & Safety, and Finance teams.
- Build collaborative working relationships with all levels of the project team, client, and other stakeholders.
- Perform other office-related duties and responsibilities as required.
Requirements
- Minimum of 2-3 years' experience with payroll administration, handling a large payroll headcount or equivalent experience will be considered.
- Experience working with various unions and reading and interpreting collective agreements.
- Knowledge of payroll principles, practices, and relevant legislation.
- Related post-secondary education and professional payroll work experience within a construction environment preferred.
- Demonstrated computer software proficiency with Payroll software is an asset.
- Excellent computer skills using MS Office products, including MS PowerPoint, Word, and Excel (intermediate level at minimum).
- Working knowledge of electronic timecard software (HeavyJob) is an asset.
- Excellent organizational skills in order to handle multiple deadlines and tasks within a high-pressure work environment.
- Detailed and results-driven attitude.
- Excellent interpersonal and communication skills.
- Collaborative work style.
- Ability to handle sensitive and confidential information in a professional manner.
- Flexible to work on a construction project site when required.
- Detail-oriented with in-depth knowledge and experience of payroll calculation and processing.
- Analytical skills with a proactive approach to identifying and solving problems.
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