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Administrative Advisor, Communications and Governance

2 months ago

Edmonton, Alberta, Canada Explore Edmonton Corporation Full time
Job Title: Administrative Advisor, Communications and Governance

We are seeking a highly skilled Administrative Advisor to join our Communications and Governance team. As a key member of our Shared Services team, you will provide comprehensive administrative support to our Executive Directors and their teams, ensuring seamless coordination and efficient operations.

Key Responsibilities:
  • Oversee and maintain calendars for Executive Directors, ensuring efficient scheduling and organization of meetings and appointments
  • Coordinate ordering and assembly of promotional items, ensuring timely delivery and accurate packaging
  • Track and distribute Oilers tickets, including managing staff draws and sending tickets to the appropriate personnel
  • Provide administrative support for Communications and Governance events, assisting with logistics, coordination, and execution as needed
  • Manage creation and distribution of thank-you cards on behalf of the CEO Office, ensuring timely and appropriate acknowledgments
  • Serve as a backup for reception duties, including managing parking arrangements and assisting with general office reception tasks
  • Attend and support major corporate events, providing administrative assistance and ensuring smooth execution
  • Coordinate with the CEO Office to determine the scope and timing of speeches or panel requests
  • Schedule review meetings on the CEO's calendar to finalize speech content
  • Collaborate with the Communications team to prepare and send out presentation materials in the most effective format
Requirements:
  • Post-secondary diploma or certificate in Office Administration or equivalent experience
  • 3-5 years of relevant experience in a professional environment
  • Proficient in Microsoft Office 365, including Teams, Outlook, Excel, and OneNote
  • Strong organizational skills with a focus on detail orientation
  • Excellent interpersonal and communication skills, professional demeanor
  • Strong writing, editing, grammatical, organizational, and research skills
  • Strong time management, analytical, and problem-solving skills
  • Professional manner, good presence, and a sense of discretion, diplomacy, and tact when handling sensitive situations/information
  • Able to work well both independently and within a collaborative team environment
  • The ability to adapt well to change when new ideas are introduced
About Explore Edmonton Corporation:

Explore Edmonton Corporation is a diverse and inclusive workplace that encourages and supports a culture of excellence. We strive to create a workplace that reflects the city we promote and where our employees feel safe and supported daily.

If you are a motivated and detail-oriented individual with excellent communication skills, we encourage you to submit your application, including your cover letter and resume, to let us know how you can make an impact with our team.