Office Assistant

6 days ago

Richmond, British Columbia, Canada Hypersecu Information Systems Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Assistant to join our team at Hypersecu Information Systems Inc. As an Office Assistant, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Tasks
    • Provide administrative support to our staff, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate and up-to-date records and files.
    • Perform data entry and maintain accurate and up-to-date databases.
  • Office Operations
    • Ensure the office is well-organized and maintained, including ordering supplies and maintaining inventory.
    • Perform basic bookkeeping tasks, including reconciling accounts and preparing financial reports.
  • Communication
    • Develop and maintain effective communication with staff, clients, and vendors.
    • Prepare and distribute meeting minutes, agendas, and other documents as required.
  • Quality Control
    • Conduct quality control checks to ensure accuracy and completeness of documents and records.
    • Identify and implement process improvements to increase efficiency and productivity.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work accurately and efficiently in a fast-paced environment.
    • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
  • Experience
    • Previous experience in an administrative role is an asset.
What We Offer
  • Competitive Salary
  • Opportunities for Professional Development
  • A Dynamic and Supportive Work Environment

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