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Administrative Coordinator

2 months ago

Milton, Ontario, Canada MK AUTO REPAIR & COLLISION Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at MK AUTO REPAIR & COLLISION. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Policies and Procedures: Develop and implement policies and procedures to ensure efficient office operations.
  • Training and Development: Provide training and development opportunities to other team members to enhance their skills and knowledge.
  • Meeting and Event Support: Record and prepare minutes of meetings, seminars, and conferences, and ensure that all necessary follow-up actions are taken.
  • Office Administration: Determine and establish office procedures and routines to ensure a productive and efficient work environment.
  • Recruitment: Plan, develop, and implement recruitment strategies to attract top talent to our organization.
  • Scheduling: Schedule and confirm appointments, meetings, and events, and ensure that all necessary arrangements are made.
  • Customer Service: Provide exceptional customer service to our clients and stakeholders, responding to their inquiries and resolving any issues in a timely and professional manner.
  • Inventory Management: Order office supplies and maintain inventory levels to ensure that our office is well-stocked and equipped to meet our needs.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Reception and Greeting: Greet visitors and direct them to the appropriate contacts or service areas.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Work Environment and Requirements
  • Work Environment: Fast-paced environment with tight deadlines and a large workload.
  • Physical and Mental Demands: Repetitive tasks, attention to detail, and ability to work under pressure.
  • Personal Qualities: Ability to multitask, excellent oral and written communication skills, flexibility, judgment, and a strong work ethic.
What We Offer
  • Competitive Salary: A competitive salary and benefits package.
  • Opportunities for Growth: Opportunities for professional growth and development.
  • Collaborative Team Environment: A collaborative and supportive team environment.