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Office Administrative Assistant

2 months ago

Regina, Saskatchewan, Canada Shiva Transport Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Shiva Transport Ltd. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Scheduling: Schedule appointments, meetings, and events, and ensure that all necessary materials are prepared.
  • Record Keeping: Maintain accurate and up-to-date records, including files, databases, and spreadsheets.
  • Communication: Communicate effectively with internal and external stakeholders, including clients, vendors, and colleagues.
  • Problem Solving: Identify and resolve administrative issues in a timely and efficient manner.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: English.
Work Environment

Our office is a fast-paced environment with repetitive tasks. We are committed to providing a welcoming work environment for all employees.

Personal Suitability
  • Communication: Excellent oral and written communication skills.
  • Time Management: Strong time management skills, with the ability to prioritize tasks and meet deadlines.
Support for Persons with Disabilities
  • Accessibility: We provide physical accessibility accommodations, including ramps and elevators.
  • Visual Accessibility: We provide visual accessibility accommodations, including braille and screen readers.
  • Auditory Accessibility: We provide auditory accessibility accommodations, including transcription software and teletypewriters.
Support for Newcomers and Refugees
  • Settlement Support: We assist with immediate settlement needs, including housing and transportation.
  • Language Training: We support language training and skills training for newcomers and refugees.
Support for Youth
  • On-the-Job Training: We offer on-the-job training tailored to youth.
  • Mentorship: We offer mentorship and coaching opportunities for youth.
Support for Veterans
  • Transition Support: We assist with immediate transition needs, including relocation and housing.
  • Workshops and Counseling: We offer workshops and counseling services to help Veterans navigate their transition into the civilian workforce.
Support for Indigenous People
  • Cultural Competency: We provide cultural competency training and awareness training to all employees.
  • Elder Support: We facilitate access to Elders who can offer support and guidance to Indigenous workers.
Support for Mature Workers
  • Phased Retirement: We offer phased retirement options, including flexible or reduced work hours.
  • Phased Re-entry: We offer phased re-entry options for mature workers who are returning to work after retiring.
Support for Visible Minorities
  • Mentorship: We offer mentorship programs that pair members of visible minorities with experienced employees.
  • Diversity and Cross-Cultural Training: We provide diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.