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Executive Assistant

2 months ago

Timmins, Ontario, Canada Shree Ambe Ontario Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Shree Ambe Ontario Inc. as a permanent full-time employee.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support the company's objectives.
  • Communication: Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Administrative Support: Open and distribute mail, packages, and other materials in a timely and efficient manner.
  • Policies and Procedures: Establish and implement policies and procedures to ensure smooth operations and compliance with company standards.
  • Contract Management: Manage contracts and agreements with vendors, suppliers, and partners.
  • Customer Service: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions and reporting.
  • Supply Chain Management: Order office supplies and maintain inventory levels to ensure efficient operations.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and up-to-date records.
  • Team Supervision: Supervise office and volunteer staff to ensure effective teamwork and productivity.
  • Work Environment: Work in a fast-paced office environment with a team of professionals, requiring excellent communication and interpersonal skills.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Language: English.
  • Work Hours: 35 to 40 hours per week.