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Office Coordinator

3 months ago

Mission, British Columbia, Canada Davinder Brar Personal Real Estate Corporation Full time
Position Overview

The Executive Administrative Specialist plays a crucial role in ensuring the smooth operation of our office environment. This position requires a proactive individual who can manage various administrative tasks efficiently.

Key Responsibilities
  • Meeting Management: Document and prepare minutes for meetings, seminars, and conferences.
  • Office Procedures: Establish and maintain effective office procedures and routines.
  • Appointment Scheduling: Coordinate and confirm appointments for team members.
  • Communication: Handle telephone inquiries and relay messages accurately.
  • Data Compilation: Gather and compile data, statistics, and other relevant information.
  • Inventory Management: Order and maintain office supplies and inventory levels.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Filing Systems: Set up and maintain both manual and computerized filing systems.
  • Documentation: Type and proofread correspondence, forms, and other documents.
  • Data Entry: Perform accurate data entry tasks as required.
  • Bookkeeping: Execute basic bookkeeping responsibilities.
  • Operational Oversight: Plan, organize, direct, control, and evaluate daily office operations.
Qualifications
  • Education: Completion of secondary (high) school graduation certificate.
  • Experience: 1 to 2 years of relevant experience in an administrative role.
  • Employment Type: Permanent position.
  • Language Requirement: Proficiency in English.
  • Work Hours: 30 to 40 hours per week.