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Office Administration Specialist

3 months ago

Richmond, British Columbia, Canada Coca-Cola Canada Bottling Limited Full time

Location: Richmond

Department: Distribution Centre - BC Lower Mainland

Job Function: Administrative/Clerical/Office Support

Employee Type: Regular Full-Time Salaried

Salary Range: $52,200 - $55,000

About This Role

The Office Administration Specialist plays a crucial role in providing comprehensive administrative assistance to the General Manager, with a focus on supporting the sales team and managing office operations. Key responsibilities include organizing meetings, preparing sales reports, and managing mail distribution. This position also involves responding to inquiries from employees, visitors, vendors, and the public, as well as assisting with financial and operational analytics.

Key Responsibilities
  • Manage complex administrative projects and assignments.
  • Maintain various departmental databases and lists.
  • Ensure confidentiality on sensitive matters.
  • Develop and input data into spreadsheets.
  • Create presentations, detailed reports, and manage confidential correspondence.
  • Interface with customers and maintain relationships both internally and externally.
  • Coordinate meetings and travel logistics, while managing the department calendar.
  • Oversee expense reporting.
  • Administer specific programs, projects, and processes relevant to the operating unit.
  • Document meeting minutes and action items as needed.
  • Manage account creation, pricing submissions, and orders.
  • Implement price adjustments through the Price Deviation Request tool.
  • Generate various tracking reports and spreadsheets.
  • Handle miscellaneous administrative requests as required.
  • Track customer marketing expenditures.
Qualifications
  • 2 - 3 years of experience in an office administration or executive assistant role.
  • Proven experience in project coordination.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Exceptional phone etiquette and customer service skills.
  • Bilingual in French and English is required.
  • Familiarity with SAP is considered an asset.

About Coca-Cola Canada Bottling Limited

Coca-Cola Canada Bottling Limited is the leading bottling company in Canada, operating as an independently owned business with over 5,800 associates, more than 50 sales and distribution centers, and 5 production facilities across the nation.

Commitment to Diversity

Coca-Cola Canada Bottling Limited is dedicated to fostering a diverse and inclusive workforce, with various programs and resources in place to support our employees.