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Corporate Secretary Assistant
2 months ago
Peoples Trust is a boutique financial institution with a strong presence in the Canadian marketplace. With over 35 years of experience, we have established a reputation for providing exceptional customer service and expertise in financial solutions.
Job SummaryWe are seeking a highly skilled Corporate Secretary Assistant to join our team. The successful candidate will play a key role in the coordination and administration of key facets of Board and Board committee meetings, ensuring the accuracy and integrity of meeting agendas, maintaining a reliable tracking system, and attending all Board and Board committee meetings to take accurate and comprehensive minutes.
Key Responsibilities- Coordinate and administer key facets of Board and Board committee meetings, including ensuring the accuracy and integrity of meeting agendas, maintaining a reliable tracking system, and attending all Board and Board committee meetings to take accurate and comprehensive minutes.
- Support the maintenance of communications with Board members between meetings, by coordinating the administration of the electronic Board Portal.
- Play a key role in the coordination of various Board activities and events, including orientation programs.
- Ensure effective corporate governance by managing, motivating, and developing direct reports through ongoing performance development, providing support and advice to the Corporate Secretary, and contributing to the development and revision of governance guiding documents and corporate policies.
- Research and provide contextual information about past decisions, prepare briefing materials and resolutions for review and consideration by the Board and Board committees, and maintain up-to-date records of committee composition and director skills.
- Track Board operating plan expenses and participate in the development of the annual Board budget.
- Minimum of 3 years experience as a law clerk.
- Sound knowledge of Corporations Canada and BC Corporate online and other provincial filings.
- Knowledgeable on Annual Corporate Filings procedures, provincial & Canada wide.
- ALF experience.
- Experience maintaining corporate minute books.
- Detail oriented, highly organized, ability to deal effectively with deadlines, and work well under pressure.
- Positive with a can-do, 'how can I help' attitude.
- Self-motivated with ability to perform under minimal direction.
- Work independently while enjoying being part of a supportive team.
- Strong analytical skills with a desire to learn the 'why' behind things.
We offer a competitive annual salary plus a discretionary profit share opportunity. Salary for this position will vary between $90,000 and $120,000 per year depending on the knowledge, skills, abilities, and experience that the chosen candidate possesses.
How to ApplyPlease submit your application, including your resume and cover letter, to us. We thank all applicants for their interest; however, only those applicants under consideration will be contacted.
