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Office Coordinator

3 months ago

Richmond Hill, Ontario, Canada Korea Goods Trading ( KGT ) Full time
Job Overview

The Administrative Operations Associate plays a crucial role in ensuring the smooth functioning of the office environment at Korea Goods Trading (KGT). This position is essential for maintaining effective communication and organization within the company.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 35 hours per week
Educational Requirements

Applicants should possess a secondary (high) school graduation certificate.

Work Environment

The role is situated within a retail and wholesale establishment, specifically in a distribution center.

Key Responsibilities
  • Manage and oversee budget and expenditures
  • Provide training to new staff members
  • Document and prepare minutes for meetings, seminars, and conferences
  • Coordinate and confirm appointments
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Offer guidance to senior management
  • Order and manage office supplies and inventory
  • Facilitate staff consultations and grievance procedures
  • Oversee payroll processes
  • Welcome visitors and direct them to appropriate contacts or service areas
  • Establish and maintain both manual and computerized filing systems
  • Type and proofread various documents
  • Conduct data entry tasks
  • Deliver exceptional customer service
  • Assist in recruiting and hiring processes
  • Maintain and manage digital databases
  • Perform basic bookkeeping duties
  • Consult with clients post-sale for ongoing support
  • Supervise office and volunteer personnel
  • Coordinate and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations
Technical Skills

Proficiency in the following software is required:

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Electronic scheduling tools
  • Adobe Photoshop
  • Database management software
  • MS Office Suite
  • Google Drive
  • Email communication
Experience Requirements

Experience in purchasing, procurement, and contract management is preferred.

Specialization Areas
  • Correspondence management
  • Report and record keeping
  • Contract administration
  • Invoice processing
Transportation Information

Public transportation options are available for commuting.

Work Conditions
  • Ability to work independently and in a fast-paced environment
  • Capable of working under pressure
  • Attention to detail is essential
  • Ability to perform repetitive tasks
  • Minimal supervision required
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and adaptability
  • Highly organized
  • Team-oriented
  • Client-focused approach
  • Reliable and dependable
  • Effective time management skills
  • Accountability and due diligence
Experience Level

Candidates should have between 7 months to less than 1 year of relevant experience.